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By
Ted French
Ted French
Writer
Former Lifewire writer Ted French is a Microsoft Certified Professional who teaches and writes about spreadsheets and spreadsheet programs.
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Updated on September 26, 2022
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Christine Baker
Reviewed byChristine Baker
Christine Baker is a marketing consultant with experience working for a variety of clients. Her expertise includes social media, web development, and graphic design.
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What to Know
- To hide certain rows: Select or highlight the rows you want to hide. Right-click a row heading and choose Hide. Repeat for columns.
- To unhide: Right-click the header for the last visible row or column and choose Unhide.
- To temporarily limit range of cells: Right-click sheet tab > View Code > Properties. For ScrollArea, type A1:Z30. Save, close, and reopen Excel.
To help control the size of an Excel worksheet, you can limit the number of columns and rows that a worksheet displays. In this guide, we show you how to hide (and unhide) rows and columns in Excel 2019, Excel 2016, Excel 2013, and Excel for Microsoft 365, as well as how to limit access to rows and columns using Microsoft Visual Basic for Applications (VBA).
Hide Rows and Columns in Excel
An alternative method for restricting the work area of a worksheet is to hide sections of unused rows and columns; they'll stay hidden even after you close the document.Follow the steps below to hide the rows and columns outside the range A1:Z30.
Open your workbook and select the worksheet you want to hide rows and columns in. Click theheader for row 31 to select the entire row.
Press and holdtheShiftandCtrlkeys on the keyboard. At the same time, press thedown arrowkey on the keyboard to select all rows from row 31 to the bottom of the worksheet. Release all the keys.
Right-click one of therow headingsto open the contextual menu. Select Hide.
The worksheet now shows only the data in rows 1 through 30.
Click the header for columnAAand repeat steps 2 and 3 (using the right arrow key instead of the down arrow key) to hide all columns after column Z.
Save the workbook; the columns and rows outside the range A1 to Z30 will remain hidden until you unhide them.
You can use the same process to hide any rows or columns you want. Just select the header or headers for the row or column, right-click the header, and select Hide.
Unhide Rows and Columns in Excel
When you want to view the data you hid, you can unhide the rows and columns at any time. Follow these steps to unhide the rows and columns you hid in the previous example.
Open the worksheet you used to hide row 31 and higher and column AA and higher. Click the headers for row 30 (orthe last visible row in the worksheet) and the row below it. Right-click the row headers and, from the menu, select Unhide.
The hidden rows are restored.
See AlsoExcel 2016: Cell BasicsNow click the headers for column Z (or the last visible column) and the column to the right of it. Right-click the selected column headers and, from the menu, choose Unhide. The hidden columns are restored.
Limit Access to Rows and Columns With VBA
You can use Microsoft Visual Basic for Applications(VBA) to temporarily limit the range of usable rows and columns in a worksheet. In this example, you'll change the properties of a worksheet to limit the number of available rows to 30 and the number of columns to 26.
Changing thescroll area is a temporary measure; itresets each time the workbook is closed and reopened.
Open a blank Excel file. At the bottom of the screen, right-click the Sheet1 sheet tab. From the menu, choose View Code.
TheVisual Basic for Applications(VBA) editor window opens. In the left rail, locate thePropertiessection.
Under Properties,in the right column of the ScrollArearow, click the empty box and type A1:Z30.
Select File > Save and save your workbook as you normally would. Select File > Close and Return to Microsoft Excel.
To make sure your change is applied, perform this test. In your worksheet, try to scroll past row 30 or column Z. If the change has been applied, Excel bounces you back to the selected range and you're unable to edit cells outside that range.
To remove the restrictions, access VBA again and delete the ScrollArea range.
FAQ
What is the maximum limit of rows in Excel?
Microsoft says that the maximum size of a single Excel spreadsheet is 1,048,576 rows by 16,384 columns. The maximum row height is 409 points, and the maximum column width is 255 characters.
How do I permanently set row and column limits in Excel?
If you want to set a hard limit to columns or rows in an Excel spreadsheet (i.e. set it up so no additional rows or columns can be added past that set limit), unfortunately you can't. There's currently no menu option to prevent yourself or other users from adding more rows or columns you may not want. However, you can manually delete unwanted rows and columns by right-clicking the selected row(s) or column(s) and selecting Delete.
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