Add a cell, row, or column to a table in Word (2024)

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In this article

  • Add a cell

  • Add a row above or below

  • Add a column to the left or right

  • About the Table Tools contextual tabs

Add a cell

  1. Click in a cell that is to the right of or above where you want to insert a cell.

  2. Select the Layout tab.

  3. Click the arrow at the bottom, right-hand corner of the Rows & Columns section.

  4. Click one of the following options.

    Click

    To

    Shift cells right

    Insert a cell and move all other cells in that row to the right.

    Note:Word does not insert a new column. This may result in a row that has more cells than the other rows.

    Shift cells down

    Insert a cell and move the existing cells down one row. A new row is added at the bottom of the table.

    Insert entire row

    Insert a row above the cell that you clicked in.

    Insert entire column

    Insert a column to the left of the cell that you clicked in.

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Add a row above or below

  1. Click in a cell above or below where you want to add a row.

  2. On the Layout tab, do one of the following:

Tip:To insert more than one row (or column) at the same time, select as many rows or columns as you want to add before you click the insert control. For example, to insert two rows above a row, first select two rows in your table and then click Insert Above.

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Add a column to the left or right

  1. Click in a cell to the left or right of where you want to add a column.

  2. On the Layout tab, do one of the following:

    • To add a column to the left of the cell, click Insert Left in the Rows and Columns group.

    • To add a column to the right of the cell, click Insert Right in the Rows and Columns group.

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About the Table Design and Layoutcontextual tabs

You will need to know where the Table Design and Layoutcontextual tabs are when working on the design and structural layout of a table. The Table Design and Layout tabs are only visible after you have clicked inside of a table, and appear at the top of the screen on the ribbon.

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See Also

Delete a row, column, or cell from a table

Keyboard shortcuts for Microsoft Word on Windows

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Add a cell, row, or column to a table in Word (2024)

FAQs

Add a cell, row, or column to a table in Word? ›

Click in a cell above or below where you want to add a row. On the Layout tab, do one of the following: To add a row above the cell, click Insert Above in the Rows and Columns group. To add a row below the cell, click Insert Below in the Rows and Columns group.

How do I add rows and columns to an existing table in Word? ›

You can add a row above or below the cursor position.
  1. Click where you want in your table to add a row or column and then click the Layout tab (this is the tab next to the Table Design tab on the ribbon).
  2. To add rows, click Insert Above or Insert Below and to add columns, click Insert Left or Insert Right.

How do you insert a cell and column in a table? ›

Add a column
  1. Select a cell to the right or left of where you want the new column to appear.
  2. Select the Table Tools Layout tab > Insert Left or Insert Right.

How do I extend a table in Word? ›

On the Layout tab, in the Cell Size group, click in the Table Column Width box, and then specify the options you want. To make the columns in a table automatically fit the contents, select your table. On the Layout tab, in the Cell Size group, select AutoFit, and then select AutoFit Contents.

How can you add either row or column to an existing table? ›

Click a table cell in the row above or below where you want the new row to appear. On the Layout tab, in the Rows & Columns group, do one of the following: To add a row above the selected cell, click Insert Above. To add a row below the selected cell, click Insert Below.

How can you insert multiple rows and columns in a table? ›

You can follow these steps to insert new rows using the copy and paste method:
  1. Select your row. If you're looking to insert multiple rows with the copy and paste method, start by choosing the row you want to copy. ...
  2. Copy your row. ...
  3. Find where to paste the row. ...
  4. Insert copied cells.

How do I insert a new cell in a table in Word? ›

Add a cell
  1. Click in a cell that is to the right of or above where you want to insert a cell.
  2. Select the Layout tab.
  3. Click the arrow at the bottom, right-hand corner of the Rows & Columns section.
  4. Click one of the following options. Click. To. Shift cells right.

How do I add columns in Word? ›

To add columns in Microsoft Word Online, follow these steps:
  1. Select the text you want to put into columns.
  2. Go to the “Layout” tab in the toolbar.
  3. Click on the “Columns” dropdown menu.
  4. Select the number of columns you want to add.
  5. Your text will now be divided into columns.

How do I modify a table in Word? ›

Click in the table that you want to format. Under Table Tools, click the Design tab. In the Table Styles group, rest the pointer over each table style until you find a style that you want to use. Note: To see more styles, click the More arrow .

How do I extend an existing table? ›

Apply adhesive to the surfaces that will be joined together, then firmly attach the wood blocks or extensions to the table legs using the long screws. Finally, if desired, stain or paint the added pieces to match the existing table legs for a cohesive appearance.

How to sum cells in a Word table? ›

On the Layout tab next to the Table Design tab, select Formula. Check between the parentheses to make sure Word includes the cells you want in the sum. =SUM(ABOVE) adds the numbers in the column above the cell you're in. =SUM(LEFT) adds the numbers in the row to the left of the cell you're in.

How can you add a new row to a table after you've created it? ›

Use Insert to add a row
  1. To insert a row, pick a cell or row that's not the header row, and right-click. To insert a column, pick any cell in the table and right-click.
  2. Point to Insert, and pick Table Rows Above to insert a new row, or Table Columns to the Left to insert a new column.

How can we merge two rows in an existing table in an MS Word document? ›

You can combine two or more cells and their contents in the same row or column into a single cell.
  1. Select the cells to merge.
  2. On the Layout tab next to the Table Design tab, select. Merge Cells.

What command do you use to add rows to a table? ›

Use the INSERT command to insert a new row of data into an existing table.

How do I add a header row to an existing table in Word? ›

To designate a row as a header, select it, then right-click and select Table Properties. Select the Row tab, and check Repeat as header row at the top of each page. Also, be sure Allow row to break across pages is unchecked.

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