I would like to look back and see who I have shared a google doc and google sheets with. How? (2024)

FAQs

I would like to look back and see who I have shared a google doc and google sheets with. How? ›

To view who the document has been shared by and to, on the left of the activity dashboard, select the tab labeled Sharing history. If you have edit access to a file you can see the viewer and comment trends. On your computer, open a file in Google Docs, Sheets, or Slides. At the top, click Activity dashboard .

To audit user activity, use the Drive audit log. As an administrator, you can control whether users see each other's file activity on an Activity dashboard. File activity includes the names of users who have viewed Google Docs, Sheets, and Slides files and the time they viewed them.

View an earlier version

On your computer, open a document, spreadsheet, or presentation. Choose an option: At the top, click File. Version history.

You do not own files that are shared with you by another individual or files that are located in a Google shared drive (formerly team drive). You can check to see who the owner of a file or folder is by right-clicking on the file or folder and selecting “view details”.

How edit anonymously on Google Docs? Open your browser in incognito mode, and open the document in it. Now you can view, comment or edit the publicly shared document as anonymous user.

By default, Google Docs saves your version history as you work on a document. This allows you to track the changes you've made and return to an earlier version of the document if you need to. When you share a Google document, others can view its version history, which might reveal changes you'd prefer to keep private.

On your computer, open a file in Google Docs, Sheets, or Slides. At the top, click Tools > Activity dashboard.

How do I see who accessed Google Drive? ›

First, open Google Drive and log in with your Google (Gmail) account. Next, open the Google Doc, Sheet, or Slide that you want to check. To access the “Activity Dashboard” screen, click on the “Activity Dashboard” icon (upward trending arrow) located at the top right corner of the screen, next to the “Share” button.

When you share your Google Doc with others, you may want to keep track of who's seen it. The Activity dashboard can show you who has viewed your document, when they viewed it, and more.

On the left hand side of your Google Drive look for link 'Share with me'. Click the link. The folder listing on the right hand side of your Google Drive will show all the folders and files that have been shared with you. Click on either the folder or file to open it up.

When tracked changes are turned on, Word marks any changes made by any authors of the document. This is useful when you're collaborating with other authors because you can see which authors made a particular change.

Viewing Activity

If someone has been invited to view or edit the document, the Viewers tab will tell you the last time they opened it. You can also click All Viewers to see everyone from your organization who has viewed the document, whether they were invited or clicked a shareable link.

For Google Files, there is no limit mentioned to how far back the Version History is. However, Google Sheets may optimize the storage space by either merging some older versions or deleting some of the oldest changes if your Google Drive memory is close to full.