How to Build Your Real Estate Database (2024)

How to Build Your Real Estate Database (1)

How to Build Your Real Estate Database (2)

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Building your real estate database is the ticket to success if you’re a new agent looking to grow or a seasoned agent looking to freshen up your contact list. While strengthening your database with valuable leads may sound tedious, it’s easier than you think.

Consider your real estate database the beating heart of your business. This organized structure of real-time information helps you navigate your leads and manage your real estate goals.

Without a database of prospective clients, colleagues, and longtime referrals, your real estate business wouldn’t have a pulse.

As a real estate agent, habitually reviewing, nurturing, and growing your database is crucial to the success of your business.

How do you build your real estate database?

There are several ways to build your real estate database. You can tap into your sphere of influence, go on social media, reconnect with old leads, follow up, and spend time networking.

Use your SOI

Your SOI, or sphere of influence, incorporates nearly everyone you know. An SOI includes friends, family, colleagues, vendors, and more. Leverage your sphere of influence to help build your database. More likely than not, those in your circle know someone interested in buying, selling, or investing in property.

Social media

Social media is an excellent tool for finding and nurturing real estate leads. Use social media as your business’s visual storyboard. Post exciting content, new listings, 3D tours, and real estate photos to engage with your followers.

Additionally, you can find new contacts within social communities like Facebook Groups. Add any leads you generate to your real estate database for safekeeping.

Reconnect

It’s completely normal to lose touch and let some contacts go cold over the years. If you see low open rates and a lack of engagement with your leads, it’s time to reconnect.You can revitalize old relationships and build new ones with cold leads.

After renewing your connections, add those contacts to your monthly newsletters and email blasts.

Follow up

Avoid the need to reconnect with contacts by quickly following up post-event. Consistently checking in on your new leads helps establish a stronger connection. A well-built database is stacked with warm, nurtured leads.

Network

Real estate is all about networking. There are plenty of places to network with potential clients and referrals, including community events, parks, open houses, fundraisers, festivals, conventions, and more.

You should always carry business cards and a charged phone or tablet to take down contact information. After any networking opportunity, immediately add new leads to your real estate database.

Build your real estate database with Virtuance

Agents who partner with Virtuance for their real estate photography and marketing needs generate valuable leads. Professional real estate images capture buyer attention faster and help agents win more listings. Other database-building tools include listing presentation brochures, virtual tours, social media templates, and virtual open houses.

With marketing enhancements, like single listing websites with lead generation, Virtuance is the ideal real estate partner for new agents.

How to Build Your Real Estate Database (6)

Written By

Lindsay Goebel

How to Build Your Real Estate Database (7)

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FAQs

How to Build Your Real Estate Database? ›

Use your SOI

What is the best database for real estate agents? ›

Zenu CRM Database:

Zenu offers a powerful CRM (Customer Relationship Management) software that serves as a centralised database for real estate agents. The Zenu CRM database enables agents to efficiently manage and organise their contacts, including clients, prospects, and industry connections.

What is a real estate databases? ›

A real estate database is a system that stores, organizes, and manages information relevant to real estate transactions and client relationships. This information can include property listings, client details, transaction history, market data, and more.

How do I set up a real estate CRM? ›

Building a Real Estate CRM
  1. Setup a CRM application.
  2. Configure the Organization Variables.
  3. Rename the preset modules.
  4. Create a Custom Module.
  5. Add new fields to the new custom module.
  6. Add a Custom Function.
  7. Create a Connected App with Related List widget.

What is the best source for real estate data? ›

Best Sources for Property Ownership & Tax Assessor Data
  • CoreLogic. CoreLogic is a leading global property information, analytics, and data-enabled services provider. ...
  • Black Knight. ...
  • First American Data Tree. ...
  • ATTOM. ...
  • CoStar. ...
  • Moody's Analytics. ...
  • CompStak. ...
  • Real Capital Analytics (RCA)
Feb 6, 2024

What database do realtors use? ›

The Multiple Listing Service (MLS) is a local database California real estate agents use to list properties for sale. Also, 84% of buyer agents use the MLS to show properties to their buyers. There are 45+ MLSs in California. You must list your property only on your local California MLS.

How to build your database as a realtor? ›

There are several ways to build your real estate database. You can tap into your sphere of influence, go on social media, reconnect with old leads, follow up, and spend time networking.

How to create a property database? ›

What are the best practices for creating and maintaining a real estate database?
  1. Choose the right platform. Be the first to add your personal experience.
  2. Define your data structure. ...
  3. Collect and input your data. ...
  4. Analyze and visualize your data. ...
  5. Review and improve your database. ...
  6. Here's what else to consider.
Sep 22, 2023

What database does Zillow use? ›

Zillow uses MySQL Cluster — a special high availability version of MySQL — as the high transaction, low latency, Web-centric database to conduct critical data processing for Zillow.com, in real time.

What is a database in MLS? ›

Multiple listing services (MLS databases) are created and maintained by cooperating real estate professionals to share information about properties on the market. This data usually includes details such as the listing price, bedrooms, bathrooms, square footage and other similar data points relevant to potential buyers.

Can you build your own CRM? ›

You can build your own custom CRM that can be configured to record data on how managers handle customer interactions, oversee sales pipelines, and implement marketing strategies.

How much does it cost to build a CRM? ›

The initial cost for CRM development services typically ranges from $50,000 to $100,000, depending on the project scope and requirements for the first build. A CRM app usually costs $35,000 to build, but the total cost can be as low as $15,000 or as high as $70,000.

Do realtors need a CRM? ›

Every real estate agent will benefit from using a CRM. Not only do CRMs help you maintain relationships, but they also maximize your productivity by automating tedious tasks. This software will scale with your business, whether you're just starting out or have been an agent for a while now.

How do you keep track of the real estate market? ›

Here are five ways to stay informed about real estate market trends:
  1. Follow industry news sources: ...
  2. Attend industry events: ...
  3. Join industry organizations: ...
  4. Monitor local market conditions:
Feb 24, 2023

How do I make my real estate website stand out? ›

Here are five ways to make your real estate website stand out.
  1. Keep It Up to Date. As a real estate agent, keeping your website up-to-date is critical. ...
  2. Create Blog Content. ...
  3. Stay On-Brand. ...
  4. Use Quality Images Only. ...
  5. Write Detailed Property Details.

What is the best CRE database? ›

CoStar is the leading provider of CRE data. They offer a comprehensive database that includes sales and lease comps, property listings, vacancy rates, rental information, tenant details, ownership data, and market trends.

What is the easiest CRM for realtors? ›

Best for Ease of Use

All ratings are determined solely by our editorial team. HubSpot is an easy-to-use CRM system that comes with the features you'll need as a real estate agent—especially if you're on a paid plan.

What is the best review site for real estate agents? ›

The Best Review Sites for Real Estate Agents
Review SiteDomain AuthorityFree/Paid
Zillow90Free/Paid
Realtor.com89Free
Trulia86Free
Apartment Guide70Paid
9 more rows

What is the best CRM for property management? ›

Our Top Picks for Best CRM for Real Estate
  • Best for Real Estate Project Management: monday.com.
  • Best for Beginners: Pipedrive.
  • Best for Scale: Salesforce.
  • Best for Combined Sales and Marketing Features: HubSpot.
  • Best for Customization: Zoho CRM.
  • Best Value for Real Estate CRM: LionDesk.
Aug 9, 2024

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