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Want to send email communications with an image embedded into the email, instead of showing up as an attachment? You’re in luck! We’ll show you how to do it in Outlook.Here’s what you’ll need to get started:
Here's what to do:
FAQs
How to embed PNG into Outlook email? ›
Position your cursor where you want the image in your message. In the ribbon, select Insert > Pictures. Browse your computer or online file locations for the picture you want to insert. Select the picture, then select Insert.
Should you embed images in email? ›Embedding photos in your emails may be beneficial in a number of ways, if you want them to stand out. First, it can improve the click-through rate of your email. Studies from 2023 show that emails containing photos have a click-through rate that is 147 percent higher than those without! Visuals elevate engagement.
How do I send a PNG in the body of an email? ›- Create a new document in Microsoft Word.
- Paste in the content for your email.
- Drag the PNG into the Word Document.
- Arrange and place the PNG where it will appear in the email.
- Hit Ctrl+A (Windows) or Cmd+A (Mac) to select everything in the Word Document (including the PNG).
What's the Difference Between Embedding and Attaching Images? Simple. Embedding allows your recipient to see the images inside the email, whereas when you attach images, your subscriber will need to download them in order to access them.
Do PNGs work in emails? ›Additional PNG disadvantage is that some older web browsers and email clients do not support the format as it is quite new compared to GIF and JPEG. However, all new web browsers and email clients fully support the PNG file format. What image format is the best?
How do I embed something in Outlook email? ›Link or embed an existing file
To link or embed an object that's already been created: In the Object dialog box, select the Create from File tab, and then click Browse to find the file you want to insert. To link to the source file, rather than embedding it into your Word document or email message, select Link to file.
If you want to have the smallest file size possible, and maximize your space, then you should probably go with JPG images. They traditionally use a 10:1 compression ratio. While PNG images are higher quality, they are also much larger once the compression image is done.
What is the best file format to embed in email? ›The most universally accepted file types are JPEGs, PNGs, and GIFs. JPEGs have the lowest quality of the three file types, but retain color when used. PNGs are higher quality images, and therefore may take up more space. And you're probably all too familiar with GIFs.
How do I embed an image in HTML in Outlook? ›To embed an image in an HTML email in Outlook, open a new email and click the “Insert” tab at the top. Then, click “Pictures” and select the image you want to embed from your computer. After inserting the image, confirm its size is appropriate for the email.
What is the best way to send a PNG file? ›You can send a PNG file via email, messaging apps (WhatsApp, Telegram, Signal), or cloud storage services (Google Drive, Dropbox). Choose based on file size and security. For quick transfers on the same device, direct transfer works. Compress the file, use a descriptive name, and include a brief message.
How do you add a picture to your Outlook email? ›
- At the top of the page, select your profile picture.
- Select Edit profile.
- Select Change picture.
- Select Browse and choose the picture you want to use.
- Drag or resize the image box, and select Save.
Because of their different compression processes, JPEGs contain less data than PNGs — and therefore, are usually smaller in size. Unlike JPEGs, PNGs support transparent backgrounds, making them preferred for graphic design.
Should I embed images in email? ›Embedding images in your emails means readers get a better reading experience, plus they don't have to worry about downloading images to get the full context of your email.
Does Outlook block embedded images? ›Blocking pictures can help protect your computer. Microsoft Outlook is configured by default to block automatic picture downloads from the Internet. You can, however, unblock pictures that you think are safe to download.
How to embed attachments in Outlook email? ›- To attach a file to a message, open a new message or respond to an existing message and select Insert. > Attachments.
- Choose the source you want to use in Choose File to Upload.
- Browse to find the file you want to attach.
- Select the file, and then select Open to add it to your message.
To embed an image in an HTML email in Outlook, open a new email and click the “Insert” tab at the top. Then, click “Pictures” and select the image you want to embed from your computer. After inserting the image, confirm its size is appropriate for the email.
How do I insert an external image into Outlook? ›- In the body of your message, click where you want to add a picture.
- On the Message tab, click Pictures.
- Select the option you want to use for inserting pictures. ...
- When you find the picture you want, drag it from the Photo Browser into your document, or click Open in the file browser.
- At the top of the page, select your name or profile picture.
- In the My account pane, select your profile picture.
- In the Change your photo dialog, select Upload a new photo.
- Choose a photo to upload and select Apply. Note: Your new photo will appear the next time you sign in to Microsoft 365.