IDoc (intermediate document) is a standard data structure used in SAP applications to transfer data to and from SAP system applications and external systems. Using IDocs, companies with SAP ERP systems, for example, can exchange data with external entities like their partners or customers.
The transfer between SAP systems is done through SAP's Application Link Enabling (ALE) system, while the transfer from an SAP system to an external system happens through electronic data interchange (EDI). This allows data to be exchanged between the different systems without having to convert data from one format to another.
IDoc structure
IDocs are used forasynchronoustransactions: Each IDoc generated exists as a self-contained text file that can then be transmitted to the requesting workstation without connecting to the central database. By comparison, another SAP mechanism, the Business Application Programming Interface (BAPI), is used forsynchronoustransactions.
An SAP IDoc consists of three parts:
- Control Record contains administrative information such as the IDoc type, message type, current status, sender and receiver.
- Data Record contains all the IDoc data, which is stored in groups called segments. Each IDoc may contain standard segments and custom segments.
- Status Record provides information about the various stages the IDoc has passed through.
Types of IDocs
IDocs can be triggered in the SAP system or in the EDI subsystem. An IDoc coming into an SAP system is called an Inbound IDoc, while an IDoc going out of a system is called an Outbound IDoc. An Outbound IDoc is triggered through document message control to the EDI subsystem. EDI then converts the IDoc data into XML or an equivalent format and sends the data to the outside system via the internet. For Inbound IDocs, EDI converts the outside system data and the IDoc is created in SAP. An application document is then posted in the SAP system after it processes the IDoc.
IDoc types define different categories of data, such as purchase orders or invoices, which may then be broken down into more specific categories calledmessage types. Greater specificity means that an IDoc type is capable of storing only the data required for a particular transaction, which increases efficiency and decreases resource demands.
How IDoc is used in SAP
An IDoc can be generated at any point in atransactionprocess. For example, during a shipping transaction process, an IDoc may be generated that includes the datafields required to print a shipping manifest.
After a user performs an SAP transaction, one or more IDocs are generated in the sending database and passed to the ALE communication layer. The communication layer performs aRemote Function Call(RFC), using theportdefinition and RFC destination specified by the customer model. The IDoc is transmitted to the receiver, which may be an S/4HANA,R/3, or other external system.
This was last updated in May 2018
Continue Reading About IDoc (intermediate document)
Related Terms
- continuous deployment
- Continuous deployment is a strategy for software development and releases in which every code change is automatically run through...Seecompletedefinition
- KLOC (thousands of lines of code)
- KLOC (thousands of lines of code) is a traditional measure of how large a computer program is or how long or how many people it ...Seecompletedefinition
- lexical scoping (static scoping)
- Lexical scoping, also known as static scoping, is a convention used with many modern programming languages.Seecompletedefinition
