Virtual Account Number: Definition, How it Works, and Benefits (2024)

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Virtual accounts are today's breakthroughs to make financial transactions easier and more efficient. With a virtual account, you don't have to bother entering your account number and a series of other information when you want to make a payment.

This payment method is widely used in various online buying and selling platforms such as e-commerce. Even though a virtual account (VA) at first glance looks like a bank transfer, in fact, the two payment methods are quite different.

What are the differences between the two and other interesting things you need to know about virtual accounts? Let's discuss one by one in the following article.

1. Definition of Virtual Accounts

A virtual account is a fintech (financial technology) product that allows users to make payments quickly and efficiently. Functioning as an electronic payment instrument, VA consists of a series of unique codes in the form of numbers specially created by financial or banking institutions.

So far, almost all banks in Indonesia have a virtual account feature. In this way, you can easily make purchases without the need to change bank accounts.

2. Types of Virtual Accounts

Virtual accounts offer a series of conveniences for both parties, both the sender and recipient of funds. The types of virtual accounts currently in use include:

2.1. Fixed Virtual Accounts

The first type is a fixed virtual account. This one type allows the customer to define his own virtual code. That way, VA users don't need to generate a new code every time they make a payment. For example, when you want to top-up your e-wallet balance. You can use the same virtual code without needing to use the new code.

2.2. Non-fixed Virtual Accounts

Unlike the type of fixed virtual account, the non-fixed virtual account cannot be determined by yourself. The virtual account number that appears in this type is randomly generated by the system and can only be used once. You can generally find this type when you want to make a payment transaction in e-commerce.

3. How Virtual Accounts Work

The way virtual account numbers work may be relatively different for each bank. However, virtual accounts generally work in the following way:

1. The seller will provide a special virtual account number for the buyer

2. The buyer will copy the payment code or VA code that you get from the purchase application

2. Open the m-banking application then select the 'Virtual Account' payment method

3. Enter the VA code that you got earlier

4. The payment amount will be displayed on your screen automatically

4. If you feel it is correct, enter your m-banking pin to complete the transaction

5. Payment will be confirmed in a few minutes

4.6 Benefits of Virtual Accounts for Business

Virtual accounts have a number of benefits that their users can enjoy. Are as follows.

4.1. Detect Payments Automatically

Every incoming transaction will be detected automatically without the need to check them one by one or record it manually. Both the seller and the buyer will benefit from this technological breakthrough. No need to bother taking photos of proof of payment or doing the manual recording.

4.2 Easy and Safe

Without the need to bother recording account numbers, bank codes, or other information, you can make payments directly by copying the virtual code that you get. Existing transactions will be automatically recorded in your name with a predetermined nominal.

4.3. Transactions Anytime and Anywhere

Enough with a stable internet connection, all transactions can be easily done anywhere and anytime. Very flexible right?

4.4. One Account for All Types of Transactions

With just one account, all existing transactions can be processed immediately. This of course can save the time and energy that you have. You don't have to bother changing m-banking or borrowing the accounts of your friends and acquaintances. So, differences in bank accounts are no longer a problem.

4.5. Allows For Financial Reconciliation

Every transaction that occurs will be recorded automatically by the system and you can see it in the account mutation section. With this convenience, the data matching process will be easier to do.

4.6. Almost No Additional Cost

Transfers via virtual accounts can be said to be cheaper or even not charged at all. For example, when you make transactions in the form of payments in e-commerce, generally you will not be charged an additional fee. As for payments to e-wallets, an admin fee of IDR 1,000 is usually deducted.

5. The Difference Between AVirtual Account and an Ordinary Transfer

Launching from money.kompas.com, the most obvious difference between a virtual account and an ordinary transfer lies in how it works.

Virtual accounts allow you to make transactions without the need to enter account numbers, beneficiary names, or transfer amounts. You simply copy the existing code and confirm payment.

In addition, the existence of a virtual account makes it easier for recipients to identify incoming fund senders. This can happen because virtual accounts are able to record incoming transactions automatically. As a result, neither the buyer nor the seller will bother with proof of payment or bookkeeping.

The security offered by virtual accounts is also appreciated. This is because the virtual account number that appears is temporary (not permanent) and personal (specifically made for one user), so that existing transactions can run safely and efficiently.

Unlike the account number which is permanent and will continue to be the same as long as the account used is active.

6. Payment Method Using a Virtual Account

How, so far you are quite sure about the convenience and security offered by a virtual account?

Launching from various existing sources, here's how to pay using a virtual account for certain types of banks.

Image Source: Pexels/Zen Chung

6.1. How to Use a Virtual Account at Bank BCA

1. Through BCA ATMs

Enter your BCA ATM card and PIN
Select 'Other Transactions'
Select 'Transfers'
Select 'BCA Virtual Account'
Enter your destination virtual number
Type in the amount you want to pay (if the existing payment amount is not entered automatically)
Perform payment validation
Payment complete

2. Via m-BCA

Open the BCA Mobile application
Log in with your username and password
Click 'm-Transfer'
Select 'BCA Virtual Account'
Confirm payment by entering your BCA pin
Payment complete

3. Via KlikBCA Individual

Open the KlikBCA Individual application
Enter your user ID and pin
Click 'Transfer Funds'
Select 'Transfer To BCA Virtual Account'
Fill in the nominal to be paid (if the existing payment amount is not entered automatically)
Perform payment validation
Payment complete

4. Through KlikBCA Bisnis

Open the KlikBCA Bisnis application
Click 'Transfer Funds'
Select 'Transfer List' then click 'Add'
Enter the virtual account number then save
Select the 'Fund Transfer to Virtual Account' menu
Next, select the source of funds account and virtual account account
Fill in the nominal to be paid
Perform payment validation
Select 'Fund Transfer' then click 'Authorize Transaction'
Proceed by selecting the transactions to authorize
Payment complete

5. Via M-BCA (Sim Card Menu)

Click m-Banking
Choose m-BCA
Then click m-Payment and select 'Others'
Type TVA
Enter your BCA Virtual Account number and pin
Enter the nominal to be transferred then validate
Payment complete

6.2. How to Use a Virtual Account at Bank BNI

1. Through Bank BNI ATMs

Visit the nearest BNI ATM
Enter your card and pin
Select the 'Other' menu
Select 'transfer' and the type of account to use
Select 'Virtual Account Billing' then confirm the transfer amount to be sent
Payment complete. Don't forget to save proof of existing transactions

2. Through BNI Mobile Banking

Open the BNI Mobile Banking application
Log in with your user ID and password
Select the 'Transfer' menu then click 'Virtual Account Billing'
Select an account and enter the virtual account code that you got
Confirm payment with your pin
Payment complete

3. Through iBank Personal

Visit BNI's official website at ibank.bni.co.id
Log in with your user ID and password
Select the 'Transfer' menu then select 'Virtual Account Billing'
Enter the virtual code you got
Make sure the nominal on the screen matches the amount you have to pay
Confirm payment by entering your pin
Enter the authentication token code
If the payment is successful you will get a notification

6.3. How to Use a Virtual Account at BRI

1. Through BRI Bank ATMs

Visit the nearest Bank Mandiri ATM
Enter your card and pin
Select the 'Other Transactions' menu
Then click 'Payment'
Select 'BRIVA'
Enter the virtual account code that you got
Proceed with the payment process
Enter your pin to confirm the existing payment
Payment successfully made

2. Through Mobile Banking

Open the BRI mobile banking application
Select the 'Payment' menu
Then select 'BRIVA'
Enter the existing virtual account number
Make sure the existing nominal is appropriate
Confirm by entering your pin
The transaction was successful

3. Through Internet Banking

Visit Bank BRI's internet banking site
Log in using your user ID and password
Select the 'Payment' menu
Then select 'BRIVA'
Enter the virtual account number that you got
Enter the password and m-token
Payment successful

6.4. How To Use AVirtual Account at Mandiri

Through Mandiri ATMs

Select the 'Pay/Buy' menu
Then press 'More'
Select 'Multi Payment'
Enter the payment/agency code number (70002)
Enter merchant code (264)
Then enter the payment code
Double-check if the existing transactions are correct
Confirm payment by entering your pin

Through e-Banking

Select the 'Pay' menu then click 'Multipayment'
Enter the 'Service Provider' menu then select Doku
Enter merchant code (264)
Enter the payment ID code or Pay Code
Confirm payment by entering your pin
Transaction completed

6.5. How to Use a Virtual Account at CIMB

Through CIMB Bank ATMs

Visit the nearest CIMB Bank ATM
Enter your card and pin
Select the 'Payment' menu
Click 'Virtual Accounts'
Enter the virtual number and payment code
Click 'OK' to continue the payment
Confirm payment by entering your pin
Transaction completed

Via Octo Click

Open the Octo Click application
Select the 'Pay Bill' or 'Pay Bill' menu
Select the source account and payment type
Then click 'Virtual Accounts'
Enter the existing virtual account number
Confirm payment if deemed correct
Transaction completed

Sobat BFI, that was the discussion regarding Virtual Account Numbers: Definition, How it Works, and Benefits. The presence of a virtual account (VA) as one of the technological innovations makes it easy for people to make financial transactions safely and easily.

You can make the best use of this payment method as an alternative to existing payment methods. Even so, keep checking the nominal that appears on your screen before making a payment, and always be aware of the fraud that can occur at any time.

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FAQs

Virtual Account Number: Definition, How it Works, and Benefits? ›

A Virtual Account is a digital payment method through an account that is created virtually for each customer. To make payments, customers will be referred to their own Virtual Accounts. A Virtual Account consists of a unique customer ID number.

Read On ›

What are the benefits of virtual account number? ›

Advantages of virtual bank accounts for businesses

Facility to accept payment via various modes such as UPI, NEFT, RTGS, IMPS, and QR. With the proper documentation of each transaction, there are zero chances of manual error. Ability to build a separate wallet for consumers to receive, send, or even request funds.

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How does a virtual account number work? ›

Virtual accounts function similarly to standard bank accounts. They have their own account numbers, streamline incoming and outgoing transactions, and help users maintain their balances. The most notable difference is that virtual accounts cannot actually hold money.

What are virtual accounts and how do they work? ›

Virtual accounts are subledgers that exist within a traditional or “physical” bank account. They divide the balances within a physical bank account and at- tribute all transactions to the correct virtual account.

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What are the benefits of a virtual bank? ›

Benefits of Virtual Bank Accounts

As they are branchless, virtual banks often offer their customers lower fees than traditional banks. This includes offering cheaper transaction fees, waiving monthly maintenance fees, and providing competitive exchange rates for cross-border payments.

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Can I transfer money to a virtual account number? ›

Can I Transfer Money to a Virtual Account Number? Yes, you can easily transfer money to a virtual account number via traditional bank transfer methods like NEFT, RTGS, and IMPS.

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Can a virtual account be traced? ›

Since virtual numbers cannot be traced back to your account or credit card, they are much safer to use when you are buying products or making payments online or to an unfamiliar vendor or supplier.

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Why use a virtual number? ›

In summary, virtual numbers help businesses talk to people better and work more easily. They make businesses look professional, help them reach more customers, and work from anywhere. By using virtual numbers, businesses can grow and succeed in today's digital world.

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What is the difference between account number and virtual account number? ›

This is because the virtual account number that appears is temporary (not permanent) and personal (specifically made for one user), so that existing transactions can run safely and efficiently. Unlike the account number which is permanent and will continue to be the same as long as the account used is active.

Which banks offer virtual account number? ›

What issuers allow a virtual card number? American Express, Capital One, and Citi are some of the major issuers that allow users to generate virtual card numbers.

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What are examples of virtual account? ›

Its identifier is a unique 15-18 digit code that masks your bank account number. A virtual account number example could be 1234-5678-9876-5432. Every traditional bank account is given a unique account number, which is used for transactions. However, as there is only one account number, it could be risky to give out.

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What is the difference between a virtual account and a bank transfer? ›

Virtual accounts are different from bank transfers because payments made to virtual accounts are faster, more accessible, and easier to be identified. Since bank transfers provide limited information on the source of funds, customers have to provide proof of payment after the bank transfer is made.

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Who can open a virtual account? ›

To open a virtual account, you need to connect with a bank or a fintech, depending on your business requirement. You will be required to submit documents for verification and customer onboarding.

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Can I withdraw money from virtual bank? ›

Most online banks allow you to withdraw cash from ATMs within their network or their partners', typically without ATM fees or with only minimal charges. Using an ATM outside your bank network may incur a cash withdrawal fee, usually ranging from USD 2 to USD 6, averaging around USD 4.73.

Is a virtual account safe? ›

Are virtual accounts safe? Virtual accounts are safe if they follow strict security regulations. They use a variety of methods to protect transactions such as encryption, alerts, multi-step authentication, and secure email protocols.

What is the best bank for virtual accounts? ›

Virtual IBAN Provider Comparison

Provider	Key Features
Revolut Business	Enhanced control, real-time insights, expense management
Paysera	Multi-currency support, user-friendly interface
Skrill	Addresses needs of ex-pats, travelers, and businesses
Monese	Hold multiple currencies, transparent fees, and real exchange rate

6 more rows

Feb 28, 2024

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What is the use of virtual number? ›

Virtual phone numbers are location-independent and are not assigned to a specific location. It works for employees in and out of the office because they share the same cloud PBX. That means your in-house or virtual team can pick up calls from the virtual number in the office, at home, or on their cell phone.

Are virtual account numbers safe? ›

Most virtual card number issuers ensure secure protection of sensitive account data, encrypted for virtual transmission. Once a card program administrator or issuer activates a card, a cardholder can set customized PINs (personal identification numbers) possibly required to make purchases.

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What are the benefits of virtual ID? ›

VID can be used in lieu of Aadhaar number whenever authentication or e-KYC services are performed. Authentication may be performed using VID in a manner similar to using Aadhaar number. It is not possible to derive Aadhaar number from VID. VID can be generated only by the Aadhaar number holder.

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