Numbers
Table of Contents
Numbers User Guide for Mac
- Welcome
- What’s new in Numbers 14.1
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- Get started with Numbers
- Intro to images, charts, and other objects
- Create a spreadsheet
- Open or close spreadsheets
- Personalize templates
- Use sheets
- Undo or redo changes
- Save your spreadsheet
- Find a spreadsheet
- Delete a spreadsheet
- Print a spreadsheet
- Change the sheet background
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- Change the spreadsheet view
- Customize the toolbar
- Show or hide the sidebar
- Change settings
- Set a default template
- Touch Bar for Numbers
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- Use VoiceOver to create a spreadsheet
- Use VoiceOver to create formulas and autofill cells
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- Add or delete a table
- Select cells, rows, and columns
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- Add or remove rows and columns
- Move rows and columns
- Resize rows and columns
- Merge or unmerge cells
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- Change how table text looks
- Show, hide, or edit a table title
- Change table grid colors
- Use table styles
- Resize, move, or lock a table
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- Add text to tables
- Add objects to cells
- Add stock information
- Autofill cells
- Copy, move, or delete cell content
- Create a snapshot of a table
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- Format dates, currency, and more
- Create a custom cell format
- Add checkboxes and other controls to cells
- Format tables for bidirectional text
- Wrap text to fit in a cell
- Highlight cells
- Filter data
- Alphabetize or sort data in a table
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- Intro to categories
- Add, edit, or delete categories
- Change category groups
- Add calculations to summarize group data
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- Intro to pivot tables
- Create a pivot table
- Add and arrange pivot table data
- Change how pivot table data is sorted, grouped, and more
- Refresh a pivot table
- View the source data for a pivot table value
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- Quickly calculate a sum, average, and more
- Calculate values using data in table cells
- Use the Formulas and Functions Help
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- Select data to make a chart
- Add column, bar, line, area, pie, donut, and radar charts
- Add scatter and bubble charts
- Interactive charts
- Delete a chart
- Change a chart’s type
- Modify chart data
- Move and resize charts
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- Change the look of data series
- Add a legend, gridlines, and other markings
- Change the look of chart text and labels
- Add a chart border and background
- Use chart styles
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- Select text
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- Add text
- Copy and paste text
- Use dictation to enter text
- Use accents and special characters
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- Format a spreadsheet for another language
- Use phonetic guides
- Use bidirectional text
- Use vertical text
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- Change the font or font size
- Bold, italic, underline, and strikethrough
- Change the color of text
- Change text capitalization
- Add a shadow or outline to text
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- Intro to paragraph styles
- Apply a paragraph style
- Create, rename, or delete paragraph styles
- Update or revert a paragraph style
- Use a keyboard shortcut to apply a style
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- Adjust character spacing
- Add drop caps
- Raise and lower characters and text
- Format fractions automatically
- Create and use character styles
- Format dashes and quotation marks
- Format Chinese, Japanese, or Korean text
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- Set tab stops
- Align text
- Format text into columns
- Adjust line spacing
- Format lists
- Add and edit equations
- Add a highlight effect to text
- Add links
- Add borders and rules (lines) to separate text
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- Add an image
- Add an image gallery
- Edit an image
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- Add and edit a shape
- Combine or break apart shapes
- Draw a shape
- Save a shape to the shapes library
- Add and align text inside a shape
- Add 3D objects
- Add lines and arrows
- Animate, share, or save drawings
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- Add video and audio
- Record audio
- Edit video and audio
- Set movie and image formats
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- Use rulers
- Position and align objects
- Use alignment guides
- Place objects inside a text box or shape
- Layer, group, and lock objects
- Change object transparency
- Fill shapes and text boxes with color or an image
- Add a border to an object or sheet
- Add a caption or title
- Add a reflection or shadow
- Use object styles
- Resize, rotate, and flip objects
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- Look up words
- Find and replace text
- Replace text automatically
- Check spelling
- Set author name and comment color
- Highlight text
- Add and print comments
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- Send a spreadsheet
- Intro to collaboration
- Invite others to collaborate
- Collaborate on a shared spreadsheet
- See the latest activity in a shared spreadsheet
- Change a shared spreadsheet’s settings
- Stop sharing a spreadsheet
- Shared folders and collaboration
- Use Box to collaborate
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- Use iCloud with Numbers
- Import an Excel or text file
- Export to Excel or another file format
- Reduce the spreadsheet file size
- Save a large spreadsheet as a package file
- Restore an earlier version of a spreadsheet
- Move a spreadsheet
- Lock a spreadsheet
- Password-protect a spreadsheet
- Create and manage custom templates
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- Transfer spreadsheets with AirDrop
- Transfer spreadsheets with Handoff
- Transfer spreadsheets with the Finder
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- Keyboard shortcuts
- Keyboard shortcut symbols
- Copyright
Numbers supports bidirectional text in cells, so within the same spreadsheet you can have some cells with text written from left to right (such as in English or Chinese) and others with text written from right to left (such as in Arabic or Hebrew). You can also reverse the direction of the table itself, or of a sheet and everything on it.
Note: To change the direction of cell text, a sheet, or an entire table, your device must be set up for input sources that use different text directions—for example, one keyboard for typing a right-to-left language, such as Hebrew, and another for typing a left-to-right language, such as English. If Numbers is open when you add a right-to-left keyboard, you need to restart Numbers before you’ll see the bidirectional controls. See Set up a keyboard or other input source for another language.
The default direction of text in cells is based on the current keyboard (selected in the Input menu).
Change text direction in cells
You can change the direction of text in selected cells.
Select the cells.
In the Format sidebar, click the Text tab.
Click the Style button near the top of the sidebar, then in the Alignment section, click .
Reverse the table or sheet direction
If you reverse the table direction, header rows move to the other side and column order is reversed. If you reverse a sheet, all tables on the sheet, as well as the relative position of all objects on the sheet, are reversed.
Do any of the following:
Change the table direction: Click the table, in the Format sidebar, click the Table tab, then click a Table Direction button at the bottom of the sidebar.
Change the sheet direction: Move the pointer over the sheet title (by default, Sheet 1), click the down arrow that appears, then choose Reverse Sheet Direction.
When you change the direction, cell alignment is affected as follows:
Text cells set to auto-align (the default setting) change their text alignment.
Number cells set to auto-align (the default setting) don’t change their number alignment. (Numbers always auto-align to be right-aligned.)
If a cell’s alignment is right, left, or center aligned, it retains that alignment.
If a cell’s alignment is justified, the gap for a partial line changes from being on the right to being on the left.
See alsoUse bidirectional text in Numbers on Mac
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