Tips to Help Get a Travel Sponsorship - Travel Dudes (2024)

Everybody has a ludicrously ambitious idea in their head, something they wish they could put into action if only they had the funds.

It could be a dream to travel to every country in the world, be the youngest person to reach the poles, ride a penny-farthing through Afghanistan in period costume or drive a London Black taxi around the world.

I’m part of the It’s on the Meter Expedition.An attempt to drive a London Black Cab from London to Sydney to break the World Record for the longest ever taxi journey and raise money for the Red Cross.

We are currently 10,000 miles (a third of the way) through the trip and hope to reachSydneyby September. It has been three years in the planning. The majority of this time has been spent trying to secure travel sponsorship with some success.

The expedition hasover twenty different travel sponsors, providing money, advice, services and equipment to help us along our journey. The team and I had no public profile, our personal contacts were no better than anybody else’s and we have very few corporate contacts (we only graduated from university last summer),showing that it is possible foranyoneto get this level of travel sponsorship.

I have been regularly asked by other people about securing sponsorship for travel. There are some things I wish somebody told me 2 years ago when planning this trip. I hope anybody planning a trip finds it helpful and I hope it may inspire people to take that drunken conversation about doing a big trip through to the sobriety of the next morning and onwards to actual planning and implementation!

Here’s how to get sponsored to travel:

1. Think like a sponsor.

You must figure out WHY somebody is going to give you money for travel sponsorship. People are not just going to give you money to go on holiday; they must get something out of it. This could be a range of things, but almost always it’s for publicity, they will invest in your idea if it sounds like the kind of idea that will appear to the greater public.

Will people talk about you in bars, will they read your blogs, will they write articles about you in newspapers? If not, then your chances of getting a sponsor are slim. Go back to the drawing board and make it more unique.

If your idea is appealing, then you must comprehensively outline to a potential sponsor the predicted exposure from the trip. This includes all the different mediums you plan on using (newspaper, radio, TV, internet, social media, online video etc.) and how you will use them. Add to this by promising to name drop the travel sponsor whenever possible in everything you do. This is what we did when approaching our Insurance Company sponsor.

2. Use personal contacts.

It’s all about who you know. This isTHE BEST WAY TO GET SPONSORSHIP.

Tell everybody you know about your idea – even acquaintances. You never know, they may work for a company who could sponsor you or if they don’t, they may know someone who does.

The most important thing to do is ask; they will never rack their minds for contacts if you don’t ask them if they have any ideas for possible sponsorship for travel for you. The best part aboutpersonal contacts is that you have a nice warm contact who’s far more likely to say yes than other kinds of contacts.

3. Credibility.

Sponsorship for travel is all about credibility. You need to ensure you appear credible to potential sponsors (even if you’re not).

One way to do this is to show that other sponsors are already giving you things. Nobody wants to be the first to take a big and expensive leap, so before you go for the big money sponsors, try and get a few well-known brands to give you a small number of low cost goods.

This is easy to achieve, and once you have a big brand as a sponsor, it gives you credibility.Another way is to get celebrities involved (see more in tip #5).

4. Charity.

If you have a charity involved for your travel sponsorship (which you probably do) then make the most of it!

A charity association makes sponsors look good, it makes them feel good and it gives you a legitimate reason for carrying out your outlandish scheme. You will want to make sure that the travel sponsors know the full details about the charity.

My advice would be to ensure trip sponsorship and charity sponsorship (donations from friends, family etc.) is kept clearly separate. This means making sure people donating to your charity know they are not giving you money to ‘go on holiday’ and companies sponsoring you are sponsoring the expedition and not sponsoring the charity directly.

5. Celebrity endorsem*nt.

If you get a celebrity on board, it gives you a huge amount of credibility and makes sponsors and potential media outlets sit up and take notice.

The ‘It’s on the Meter’ expedition Patron is Sir Ranulph Fiennes, the “World’s Greatest Living Explorer (according to Guinness World Records). Now that sounds impressive, doesn’t it?

He is a living legend and a household name in the UK. Now here’s the secret bit- we have never met him!. We dropped him a line, told him what we were doing and asked him to be our patron.

We outlined that he would not be required to do anything at all. He agreed, and that was that. It was made especially easy with the charity angle.

In our case, he was even interested in getting a ride in the cab (although on the only date he could make, the Taxi had no wheels, no seats and no steering wheel, so we missed our chance). The hard part is getting their contact details- that dark art is down to you I am afraid, but charities always have various patrons and celebrity supporters.

6. Go to relevant exhibitions and shows.

Shows and exhibitions are attended by people in the industry who can make decisions and everyone is a potential sponsor. It is a lot easier to talk to someone at a stand and call them back a week later saying “Hi, do you remember me?” than it is to simply cold call them.

Here’s a tip: Try and blag your way into the trading day of a show. On these days there are no members of the public, so no queues to talk to people and people from high up in the company will be there, not just sales assistants. We got five sponsors from one day at a motor show, but we did speak to every single stand there so persistence is key.

7. Find people giving money.

Even in this time of austerity, there is money to be had. Marketing budgets may have been cut, but almost all companies spendsomemoney on marketing. Seek out companies willing to give their money away for just this kind of thing e.g. companies who have sponsored something similar to your project already.

Some companies sponsor sports players, explorers, sailors etc., some have sponsorship communities (energy drinks etc.) and some have competitions. Approach them all. We won a travel sponsorship for simply sending an application and being nominated as having the best idea for pursuing your ‘Motoring Dream’. This was the easiest and biggest travel sponsorship of all, too.

8. Think creatively about sponsorship deals.

Offer various opportunities. For example, consider match funding approaches. This means the company matches the money raised from other sponsors, thereby halving their exposure and risk of being involved in the expedition.

You could always agree on payments to be made at different times, so they spread are over two tax years, or they only pay you certain amounts as you reach certain legs of your trip (so if you fail, they minimise their exposure).

You can always turn a no into a yes (forgive the clichéd sales phrase) but not necessarily the yes you thought you were looking for.

9. Think big.

How are you going to launch/finish your expedition? Sponsors are not going to be interested in an event launching from your mothers front garden with the local paper covering it; it needs to be national.

We launched from one of the largest tourists attractions in London. Why? Because we deserve that kind of publicity? No! We simply asked.

We found a few possible, grand, impressive-sounding venues and asked them. If they tried to charge us, we went to the next one. After carrying out a risk assessment (the venue will often have a template already done for you) you’re good to go (but ensure there are no insurance issues).

If you can get a celebrity to attend then even better. Invite your friends, invite the press, invite your sponsors and make an event of it!

10. Don’t expect much.

Do not expect to get any travel sponsorship at all, this way you will be pleasantly surprised. If you need funding for a crazy idea, get a job and start saving.

I know it sounds cold and un-inspirational, but if you want to do something awesome, this is the GUARANTEED route to achieving your dream. If you want to do it, you can, but you may have to do it in a few years time.

We have managed to get travel sponsorship to cover around half the cost of the trip, the rest of it is paid for by working hard and saving money (and all of our savings and overdrafts and credit cards… but that’s a different story!).

I hope you have found this helpful. You just have to be very, very, very persistent. There’s a reason why ‘everybody’ doesn’t go on these kind of trips, or convert their pub-dreams into something more.

It’s hard work, but completely worth it in the end. Believe me.

Paul Archer came up with the original idea for the ‘It’s on the Meter’ expedition. Affectionately referred to as the ‘Pen-Bitch’ team member, it was his job to prepare sponsors, press coverage and arrange the expedition launch event and press calls, as the rest of the team prepared the taxi for the journey.

The ‘It’s on the Meter’ expedition will cover over 30,000 miles, break a World Record, cover three continents, thirty-nine countries and ten time zones in an 18-year-old classic London Black Cab.