Send & open confidential emails - Computer (2024)

FAQs

How do you respond to a confidential email? ›

Send messages & attachments confidentially

On your computer, go to Gmail. Click Compose. In the bottom right of the window, click Toggle confidential mode . If you've already turned on confidential mode, go to the bottom of the email, then click Edit.

Encrypt email messages. Send encrypted email attachments. Password-protect email attachments. Skip emails and use a client portal.

The best way to handle confidential information is with all the clarity you can bring to the conversation. Be upfront about what you can and cannot talk about. Reaffirm your commitment to the other person or people who asked you about it and look for ways to support them or help them with what they need.

Warn the recipient that the email contains confidential information so that they only open the document in a secure environment - you can do this by putting the word "CONFIDENTIAL" either in the email header or the attachment's file name.

This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system.

The truth is that email is not a secure channel for sending information. Therefore, you should never send sensitive data or information in an email, whether written in the body or as an attachment. “Email by default is not and was never intended to be a secure mechanism for sending sensitive data,” says Dr.

How to do confidential email in Outlook? ›

From your draft email message, click File > Properties. Under Settings, in the Sensitivity list, select Normal, Personal, Private, or Confidential. The default value is Normal. Select Close.

Gmail removes the message body and any attachments from the recipient copy of a confidential mode message. Gmail replaces message content and attachments with a link to the content. In Gmail, the linked content appears to be part of the message. Third-party email clients display a link in place of the message content.

1 – Use End-to-end encryption(E2EE) to Send Documents Securely. E2EE a method of secure communication that hinders third parties from accessing data being sent from one device to another. Encryption provides a higher level of security compared to password protection.

Information can be sent as a password-protected file and attached to a standard email instead of in an encrypted email. Passwords may be placed on the most widely used file formats, including PDFs and Microsoft Office documents. Ensure you reveal your password over a secure communication platform.

It's polite and professional to acknowledge receipt of documents, particularly if they're sensitive or from outside your organization. Hi (Recipient's name), Thank you for sending me the (insert details) documents. I can confirm that I received them on (insert date).

In this case, you should let the sender know that you have received an email by mistake and inform the person responsible for data privacy or information security in your organization.