Records & Characteristics of Records. (2024)

Records & Characteristics of Records. (1)

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Victor Katulwa

Records & Information Head - Maisha Bora Sacco Limited

Published Sep 21, 2021

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Definitions of a record abound. Each has its value, and the reason for all the examples is that different people will take different views of what a record is, and therefore, it is worth knowing what the permutations are, since how one defines records demonstrates how one seeks to manage records.

The ISO definition of a record (and electronic record) is the world standard. Other definitions remain, partly for historical interest and partly because they offer some useful insights. According to the ISO, records are documents created, received, and maintained as evidence and information by an agency, organization, or person in pursuance of legal obligations or business transactions. The definition further states that records have four defining characteristics:

Authenticity means that content, context, and structure persist.
Reliability stresses that the records are trustworthy.
Integrity means that the records are complete and unchanged.
Usable means that records can be located, retrieved, presented, and interpreted.

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Records & Characteristics of Records. (2024)

Victor Katulwa

Records & Information Head - Maisha Bora Sacco Limited

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