Printing Labels from Excel (2024)

‎May 21 202305:51 AM

@Richard1943

In Microsoft Excel 365 Version 2304, there is no built-in "Labels" feature to directly create.

As Mr. mathetes recommended to you (which I can only agree with thanks for his video tip), I also recommend it. Either follow the video instructions in the link from Mr. mathetes message, or follow these step-by-step guide:

  1. Open a new blank document in Microsoft Word.
  2. Go to the "Mailings" tab in the ribbon at the top of the Word window.
  3. Click on the "Start Mail Merge" button and select "Labels" from the dropdown menu.
  4. In the Label Options dialog box, choose the label brand and product number that matches your label sheets. If you're unsure, you can usually find this information on the label packaging. Click "OK" to continue.
  5. The blank label template will appear on the Word document.
  6. In the "Mailings" tab, click on the "Select Recipients" button and choose "Use an Existing List."
  7. In the "Select Data Source" dialog box, navigate to and select your Excel spreadsheet containing the names and addresses. Click "Open" to import the data.
  8. The "Insert Merge Field" button in the "Mailings" tab allows you to insert specific fields from your Excel spreadsheet into the label. Click on it, and then choose the fields (such as name, address, city, etc.) you want to include on the label.
  9. Customize the appearance of the label by adding additional text or formatting if desired.
  10. Preview the labels by clicking on the "Preview Results" button in the "Mailings" tab. You can navigate through the records to ensure the labels are displaying correctly.
  11. When you're ready to print, go to the "Finish" tab in the "Mailings" tab. Click on the "Finish & Merge" button and choose "Print Documents."
  12. In the "Merge to Printer" dialog box, you can specify the range of labels to print. Verify the printer settings and click "OK" to start the printing process.

By following these steps, you should be able to print address labels from your Excel spreadsheet using Microsoft 365 and Word's Mail Merge feature.

Printing Labels from Excel (2024)

FAQs

Can you print labels directly from Excel? ›

With Excel, you can create and print labels within minutes directly from your spreadsheet or through Word using the Mail Merge tool.

Can you make Avery labels from an Excel spreadsheet? ›

Right next to references, there is an option of Mailings. Click on it to begin how to print Avery® labels from Excel spreadsheet. Once you click on that, all the options below this horizontal menu will change, giving a look somewhat like this.

How do I convert Excel to Word to print labels? ›

Templates: from Excel to Word in a Mail Merge
  1. Select Document Type. Select “Labels”!
  2. Select Starting Document. If you have a compatible template code select “Change document layout”, then click “Label options”. ...
  3. Select Recipients. ...
  4. Arrange Your Labels. ...
  5. Preview Your Labels. ...
  6. Print Your Labels.

How do I turn an Excel spreadsheet into a mailing list? ›

How to Convert Excel Data to a Mailing List
  1. Create your list of addresses in Excel using a header row to define the content in each column. ...
  2. Save the spreadsheet as a CSV file. ...
  3. Open the program or sign in to the service you are using to administer your mailing list.

How do I format cells in Excel as labels? ›

To format data labels, select your chart, and then in the Chart Design tab, click Add Chart Element > Data Labels > More Data Label Options. Click Label Options and under Label Contains, pick the options you want. To make data labels easier to read, you can move them inside the data points or even outside of the chart.

How do I label data directly in Excel? ›

Click the data series or chart. To label one data point, after clicking the series, click that data point. In the upper right corner, next to the chart, click Add Chart Element > Data Labels. To change the location, click the arrow, and choose an option.

Can I print Avery labels without Word? ›

Printing Avery projects from Google Chrome

You can access Avery Design and Print Online from any browser, and for each one, the way you download files to print is slightly different. If you regularly use Google Chrome, finding your PDF files is fairly intuitive and easy to do.

How do I print Avery labels from my printer? ›

Simply treat Avery label sheets like you would blank sheets of paper. Insert them into your printer's paper tray or feed the sheets through the manual feed tray. All printers are different, so make sure you check which way up to place the labels into your printer so they are printed correctly.

How do I import an Excel spreadsheet into Word for labels? ›

Once your label sheet opens in Word,
  1. Click Select Recipients and Use Existing List.
  2. Browse your files to find your Excel spreadsheet and click Open. ...
  3. Click Address Block or Insert Merge Field to arrange your data how you want.
  4. Click Update Labels to make format apply to all of the labels.

Why is there no mailings tab on Excel? ›

No Mailing Tab on Excel. If you're looking to create labels from your Excel spreadsheet, the process is slightly different than in Word. Excel doesn't have a dedicated "Mailings" tab like Word, but you can use the "Mail Merge" feature to achieve a similar result.

How do I make my own labels? ›

No matter what kind of personalized label you need, Avery has the perfect option.
  1. Step 1: Go to Avery Design & Print. ...
  2. Step 2: Choose your template. ...
  3. Step 3: Personalize your labels. ...
  4. Step 4: Apply the design to labels. ...
  5. Step 5: Review your personalized labels. ...
  6. Step 6: Save your design.
Mar 22, 2023

How do I turn an Excel spreadsheet into a list? ›

Create a list based on a comma-separated value (. csv) file
  1. There are different ways to start a list from an Excel file. ...
  2. Select From CSV.
  3. Select Upload file to transfer a file from your device or Choose a file from your One Drive. ...
  4. Choose what details you want to see in your list and then select Next.

How do I print directly from Excel? ›

Select the worksheets that you want to print. Click FILE > Print. You can also press Ctrl+P. Click the Print button, or adjust Settings before you click the Print button.

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