Providing positive interview feedback to candidates is an essential part of the recruitment process. Positive feedback emails make the candidate feel valued and ensure that you’re keeping good candidates engaged. It not only helps candidates understand their strengths but also leaves a positive impression, regardless of the outcome.
That said, we understand that crafting personalized feedback emails for each candidate can be time-consuming. To streamline this process and enhance recruiter productivity, we have created a sample positive interview feedback email template for you to use as a starting point in your recruiting email template resources.
Your sample positive interview feedback template
When writing a post-interview positive feedback email, begin with a personalized greeting and express gratitude for the candidate's time and effort. Highlight specific strengths and qualities they exhibited during the interview and provide examples for added impact, if possible.
Emphasize the alignment of the candidate’s qualifications with the open position. Maintain a positive and encouraging tone throughout the email. Don’t forget to mention the next steps in the hiring process and state your availability for any further questions or follow-up.
Here’s your sample positive interview feedback email template:
Subject Line: Great Job, <FIRST NAME>!
Hi <FIRST NAME>
First of all, I want to thank you for your time and effort during the interview process for the [Position] role at [Company Name]. It was a pleasure meeting you and discussing your experience and aspirations. Your enthusiasm for the role and your insightful responses made a lasting impression on our team.
We were particularly impressed with your:
- Strong communication skills and ability to articulate your thoughts clearly.
- In-depth knowledge and expertise in [relevant area].
- Demonstrated problem-solving abilities and critical thinking.
- Positive attitude and eagerness to learn and grow.
- [mention any other feedback as necessary]
Your qualifications and experience align well with our expectations for this position. We are impressed with the potential you bring and believe that you would be a valuable addition to the team.
We are currently finalizing our selection process for this role and we will be in touch with you soon regarding the next steps. Meanwhile, if you have any further questions, please feel free to write to me here or reach out to me at [recruiter's phone number].
Best regards,
<RECRUITER>
Simply upload this (or any other) email template, and Sense can automatically send the right messages to the right candidates at the appropriate times. Sense's talent engagement platform streamlines your recruitment process and helps recruiters save time while building stronger relationships with candidates. With AI-driven automation, we help businesses achieve better ROI from their recruitment tech stack.
Please schedule a demo if you want to see the Sense talent engagement platform in action!
About the positive interview feedback template
Here are some additional details about the positive interview feedback email template and how best to use it in your candidate communications strategy.
Who is the positive interview feedback email template for
This positive interview feedback template is designed for candidates who have performed well during the interview process but have not yet received a final decision. It serves as a way to recognize their strengths and keep them engaged while awaiting the next steps.
What days/times are best to send follow-up email templates?
While there is no universally perfect day or time to send follow-up emails, it's generally recommended to send them within 24-48 hours after the interview. This timeframe shows promptness and provides feedback while the interaction is fresh in the candidate's mind.
How to use the positive interview feedback email template
With Sense, you can save countless hours each week by easily uploading this template (and numerous others) on our platform and leveraging automation to send personalized positive interview feedback emails to candidates. This helps you maintain a positive employer brand and keep candidates engaged for future opportunities.
Using these follow-up email templates in Sense
The steps for using these follow-up email templates in Sense are straightforward when using this guide from our Customer Success Team. Follow this guide to edit and use follow-up email templates (and any other templates) in the Sense talent engagement platform, and if you are a Sense customer, be sure to contact your CSM with any questions.
Additional email templates you might be interested in
Looking for more recruiter email templates like these follow-up email templates? Our team is working on creating many more, but in the meantime, check out these five recruiting cold email templates from our blog.
Getting started with Sense
Email templates can play an important role in your candidate engagement strategy. The right talent engagement platform takes these foundational pieces and creates a seamless, exceptional experience for both talent and recruiters. To learn more about Sense and see our technology in action, schedule a demo with our team today.
