Organize and find email - Google Workspace Learning Center (2024)

FAQs

How to organize emails in Google Workspace? ›

In Gmail, you use labels to categorize your email. Labels are like folders, but with a twist—you can apply several labels to an email, then later find the email by clicking any of its labels from the left panel. You can also search by label.

Google Workplace Organizational Units are known to be a hierarchical grouping feature that is developed by the super admin of an organization. Each OU can have a specific set of permissions and settings. Super admins can set up OUs based on roles or even apps.

Accessing Google Workspace Email

To access mail through your Google Workspace account: Log into your Google Admin Console at http://google.com/a/your_domain.com (replace your_domain.com with your actual domain name). Once logged in, click on the Google Workspace icon. Select the Gmail option.

With Google Workspace, you can get a custom email with your company's chosen domain name, like susan@yourcompany. A professional email helps build customer trust, and also lets you create group mailing lists, such as sales@yourcompany.

On your computer, go to Gmail. Select the messages. At the top, click Labels. Select a label, or create a new one.

How to organize emails into folders? ›

Move messages into a folder

Drag and drop it into a folder. Note: To move more than one email, select an email, hold down the Ctrl key and select other messages, and then click, drag, and drop them into a folder.

Google Workspace gives you access to collaborative tools that Gmail does not. Workspace and Gmail both give you access to the same personal productivity apps. But Google Workspace gives you access to enhanced capabilities, more features, and additional apps that help you with cross-company collaboration.

Can a user have multiple email addresses? Yes. A user can have multiple email addresses by creating email aliases. You can add up to 30 email aliases for each user.

On your computer, go to Gmail. Select the messages. At the top, click Labels. Select a label, or create a new one.

To create folders in Gmail, go to the Labels section in Settings. Click on Settings > Labels > Create New Label > Save. Gmail uses labels instead of folders to organize emails, but labels function similarly to folders.

Select the message group, then hit the Create Rule button located on the bottom action bar. In the Apply Action section, opt for Move to. Choose an existing Gmail folder or enter a new folder name, then select Create (folder).