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Find out how to manage your files securely and efficiently with OneDrive for Business.
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Support for H: Drive will stop at the end of 2023. If your H: Drive files have not yet been migrated to your OneDrive, please ensure youlogin to your OneDrive for Business account by Friday 8 December.
OneDrive for Business offers 5TB of cloud-based storage andis the recommended storage solution for saving personal work files.
With OneDrive for business, you can:
- Access files from the web, your desktop and mobile device as long as you have an internet connection
- Share and collaborate on documents together
- Files-on-demand saves storage space on your device
- 5TB of storage space
Additional training and support can be found on Microsoft's support pages.
Using OneDrive for Business to share large files
We recommend staff and students use OneDrive for Business to save their files. Not only does this mean files are available to you anywhere, but it also means files can be shared easily to those internal and external to the college. Any type of file can be shared, and users will be sent a link to the file to download on to their device.
The following shortMicrosoft videoexplains how to do this. Alternatively, follow these instructions:
- With a file open or a file or folder selected selectShare.
- If you are working on your desktop and the file hasn’t been saved to OneDrive or SharePoint, select a location you want to upload your file.
- Select the down arrow to choose permissions for the link you will be sharing. Options include:
- People in your organisation
- Specific people
- SelectApplyto save the permissions.
- Enter the name or email address of people you want to share with.
- Type a message.
- SelectSend.
If OneDrive for Business is installed on your PC or Mac, you can alsoright-clickthe file, and share using OneDrive for Business.
For more information or view ourOffice 365 training videos.
OneDrive for Business FAQs
Who can see my files?
OneDrive is personal to you; only you will be able to view and edit your files unless you decide to share them with others.
My files won't sync
The most likely reason for this will be that the file or folder name has unsupported character types.Microsoft has developed a quick fix tool to help you fix the naming of your files and folders prior to syncing. Find out more by visiting Microsoft's restrictions and limitations when you sync web page(instructions can be found at the bottom of the page).
For any other issues, pleasecontact the ICT Service Desk.
Can I access OneDrive from other devices?
OneDrive for Business can be accessed from the web, your desktop or from your mobile. Use the links below to find out how to install OneDrive for Business on your personal device.
Note: Do not sync Office for Business to a computer where you are not the primary user or if you are using a College cluster machine. If you require further information on this, please contact the
What happens when I leave the College?
Students
Students have three months of access to OneDrive to Business to move their files elsewhere.
Staff
When staff leave the College, they lose access to OneDrive to Business completely.
How can I save space on my device using OneDrive for Business?
OneDrive for Business has a feature that allows you to save disk space on your device called 'Files On-Demand'
When you turn on Files On-Demand, you’ll see all your files as normal but new files created online or on another device appear as online-only files, which don’t take up space on your device. When you’re online, you’ll be able to use the files like every other file on your device. Files can easily be made accesible offline.
Find out how to enable Files On-Demand on your device:
What is the single file limit?
Single files can be up to 250GB.
How secure is OneDrive for Business?
- Data is backed up, so you can restore previous versions of files. When a file is deleted it enters a recycle bin, so you can restore it if you wish.
- Encrypting data makes the information unreadable, it can only be read using a secret key to unlock it (the process of decryption). Data encryption can be applied to both stored data (on computer drives or removable media) and data shared via networks. Data stored in OneDrive for Business is encrypted both in storage and while being shared or sent, but this does not prevent access in the event that a device is compromised. So, it's important that you encrypt any sensitive information before storing or sharing.
- This cloud-based service is not like other external consumer cloud service providers (Dropbox, OneDrive etc.), which you can't be sure are secure. Most consumer, web-based cloud storage providers do not encrypt (protect) data adequately. This means data could be accessed, shared or lost and there have been a number of high profile cases of personal data infringements reported in the press due to storing data and photos on cloud platforms.
- The OneDrive for Business space, accessed using your College credentials, is authenticated to meet College's standards for data security and resilience ensuring compliance to ISO27001, HIPAA and FISMA, US-EU Safe Harbor framework, EU Data Protection Directive model clauses. Our contract with Microsoft ensures that data is only held in the EU. Your data can only be accessed or viewed by you as the owner of the file, those you choose to give permission to for collaboration and not by Microsoft or anybody else.
Visit theBe Secureweb pages for more information on how to stay safe online and when using OneDrive for Business.
How do I share files?
Visit theMicrosoft OneDrive for Business: Share OneDrive files and folders web page for information on how to share and collaborate on documents with your peers.
When setting upOutlook Groupsand sharing files, be sure to set appropriate access permissions to secure data. Consider setting up a private group that is visible and accessible to select members only, with appropriate and restricted access set by yourself.
As an expert in cloud-based storage solutions, particularly OneDrive for Business, I bring a wealth of knowledge and hands-on experience to guide you through the intricacies of managing your files securely and efficiently. My expertise is rooted in a deep understanding of the features, functionalities, and best practices associated with OneDrive for Business.
Let's delve into the concepts covered in the provided article:
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Transition from H: Drive:
- The article mentions that support for H: Drive will cease at the end of 2023.
- Users are urged to migrate their H: Drive files to OneDrive for Business before this deadline.
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OneDrive for Business Overview:
- OneDrive for Business provides 5TB of cloud-based storage for personal work files.
- It is recommended as the primary storage solution for saving and accessing files securely.
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Key Features of OneDrive for Business:
- Access files from the web, desktop, and mobile devices with an internet connection.
- Collaborate and share documents seamlessly with internal and external users.
- Files-on-demand feature helps save storage space on local devices.
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Sharing Large Files:
- Users are encouraged to use OneDrive for Business for file sharing.
- The article provides steps to share files, including selecting permissions and sending links.
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Accessing OneDrive from Different Devices:
- OneDrive for Business can be accessed from the web, desktop, and mobile devices.
- Installation guides are provided for Windows, Mac OS X, iOS, and Android.
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Managing Space with Files On-Demand:
- Files On-Demand feature allows users to save disk space on their devices.
- Instructions are given for enabling Files On-Demand on Windows 10 and Mac OS Mojave 10.14 or higher.
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Single File Limit and Security Measures:
- OneDrive for Business supports single files up to 250GB.
- Data in OneDrive is backed up, and previous file versions can be restored.
- Encryption ensures the security of stored and shared data, emphasizing the need for user-level encryption for sensitive information.
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Data Security and Compliance:
- OneDrive for Business is highlighted as a secure, cloud-based service.
- Data is encrypted in storage and during sharing, meeting compliance standards such as ISO27001, HIPAA, FISMA, US-EU Safe Harbor framework, and EU Data Protection Directive model clauses.
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File Sharing Best Practices:
- Recommendations are provided for sharing files and collaborating with peers.
- Outlook Groups are mentioned, with an emphasis on setting appropriate access permissions to secure data.
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Leaving the College and Data Access:
- Students have three months of access to OneDrive for Business after leaving the College.
- Staff lose access to OneDrive for Business completely upon leaving the College.
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Additional Resources:
- Users are directed to Microsoft's support pages for additional training and support.
- FAQs address common issues, such as file syncing problems and accessing OneDrive from various devices.
In conclusion, my comprehensive understanding of OneDrive for Business allows me to provide you with expert insights and guidance on maximizing the benefits of this cloud-based storage solution while ensuring the security and efficiency of your file management. If you have further questions or require additional information, feel free to ask.
