Since the office manager is responsible for how well things go in your organization each day, you need a well-rounded job description to attract the right candidates.
Here are a few things to include in an office manager job description.
Descriptive Job Title
The job title might be the only thing that pops up on a potential candidate’s screen, so you need to pay attention to it. Make sure it reveals what your organization needs and shows whether or not a candidate is a good fit for the available role.
Use clear industry terms and let the job title connect to a candidate’s skills and your company’s culture. You may use words such as Office Manager or Administrative Officer.
Information About the Company
The next thing you should include in an office manager job description should be a summary of your company’s purpose and impact. This introduction will give potential applicants an idea of what it would be like to work for you.
It’s also an opportunity to grow their interest in what you do, so don’t hesitate to show them what you offer your employees and how they can become one.
Role Expectations
This section of the office manager job description is where you’ll highlight the significance of the office manager role, which is coordinating administration duties and intra-office communication. You can use any words to describe these, but make them clear and concise. An applicant should be able to read this and understand why the role is important to your organization.
Also be sure to give an overview of the work environment, the flexibility of hours, benefits, remote work opportunities, travel requirements, commuter benefits and any other perks an office manager will enjoy while working with you.
Job Duties
An office manager ensures an office runs smoothly, performing duties such as coordinating meetings, sending emails, arranging for office supplies and providing general support to the rest of the staff. This is where you’ll describe how expectations will be met, both via generic job duties and the ones peculiar to your organization, in your office manager job description.
Be clear about these points, and highlight them using bullet points or numbers.
Necessary Skills
Office managers typically require a bachelor’s degree in business studies or administration, communications, human resources or any related field. Some organizations are okay with a high school diploma or GED, so be sure to include your organization’s education requirement.
Don’t forget to also include the required skills and experience. Popular skills include computer savvy, organization skills, self-motivation and attention to detail. Previous experience as a manager in an office setting, office administrator or front office representative is usually desirable.
Call to Action
To ensure that you receive applications from qualified candidates, make sure to tell applicants how to reach you. Also, let them know what to include in their application, but keep the requirements simple.
Including a call to action gets the right candidates working and helps you to weed out disorganized candidates. Just check how well they’ve followed your instructions.
