Judson ISD hiring Fine Arts Secretary in San Antonio, Texas, United States | LinkedIn (2024)

Title

Fine Arts SecretaryDepartment

Fine ArtsReports To

Director of Fine ArtsCompensationCIS 306Days

226Revised: 06/12/2024

Primary PurposeAssumes all clerical functions pertaining to the Fine Arts Department and supports the daily operations to facilitate efficient operations of the Department.

Minimum QualificationsEducation and Certification Requirements

• High school graduate or GED equivalent
• Satisfactory outcome of fingerprinting background check.

Special Knowledge And Skills

• Proficient typing, keyboarding, and file maintenance skills
• Knowledge of correct English usage, grammar, spelling, and punctuation
• Ability to utilize personal computer, software, in the development of maintenance and spreadsheets, databases, word processing, and other similar tasks.
• Knowledge of basic accounting principles
• Effective organizational, communication, and interpersonal skills

Experience

• Minimum of two (2) years secretarial/clerical experience

Major Responsibilities And Duties(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be required.)

• Develop and maintain a database, calendar, and reports/files for the department and major campus events/competitions.
• Prepare correspondence, reports, vouchers and memorandums.
• Maintain and reconcile all office budget accounts on a monthly basis and request appropriate transfers within the budget as necessary.
• Maintain a record of purchased items to ensure that expenditures are within the adopted budgetary limitations.
• Place, receive, screen and record all telephone messages.
• Operate business machines, including copiers, calculators and computers.
• Efficiently type, compose, prepare, and/or compile documents and data with accuracy; proofread and use language skills, with facility.
• Organize and ensure payment of all PO’s and contracted services through the Fine Arts Department.
• Maintain a District Fine Arts events calendar and inform local newspapers, JISD Communications and social media posts of the time and dates of Fine Arts events and any correspondence regarding the sales of tickets.
• Assist with coordination of room/facility/transportation reservations as necessary.
• Compile and prepare end of year inventory reports from each campus's Fine Arts programs.
• Complete absence from duty reports.
• Perform other duties as assigned, based on department needs
• Ability to use personal computer to access district programs, emails, and other resources
• Maintain a consistent professional demeanor and appearance
• Ensure compliance with the Texas Educator’s Code of Ethics
• Daily attendance and punctuality at work are essential functions of the job

Supervisory ResponsibilitiesN/A

Equipment Used

• Office equipment – personal computer, printer, calculator, multi-line telephone, software programs and peripherals, copier, fax, and other equipment applicable to position

Mental Demands

• Ability to read, concentrate, communicate (verbally and written), interpret, reason, understand verbal instructions, memorize, coordinate, compile, compute
• Work with frequent interruptions and maintain emotional control under stress

Physical Demands

• Frequent: Sitting, standing, walking, climbing stairs and/or ramps, balancing, stooping, kneeling, crouching, crawling, pulling, pushing, reaching, repetitive hand motions, hearing, speaking clearly, visual acuity, distinguishing colors, driving, traveling
• Occasional: Lifting, moderate, 15-44 pounds

Environmental Factors

• Frequent exposure to temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination, vibration
• Occasional exposure to biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.)
• Work alone, work prolonged or irregular hours

Nondiscrimination StatementThe Judson School District considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status.