How to Sync a Shared OneDrive Folder Locally (2024)

Only folders shared through OneDrive, Microsoft Teams or SharePoint can be locally synced. Individual files can only be accessed via the http://portal.office.com website. Once a OneDrive folder has been locally synced, any changes made to documents within the folder or documents added to the folder will be automatically uploaded to the OneDrive cloud and downloaded to any other user accessing that shared folder.

Folders Shared by a Colleague

  1. Browse to http://portal.office.com.
  2. Sign on using your Drexel credentials.
  3. Select the App Launcher icon in the top left corner (3 rows of 3 squares each).
  4. Select the OneDrive tile.
  5. Select Shared from the menu on the left.
  6. Under Shared with you, select the folder you wish to sync.
  7. In the top toolbar, select Sync.
  8. OneDrive will open briefly to add the shared folder.

Folders Shared via Microsoft Teams or SharePoint

  1. Browse to http://portal.office.com.
  2. Sign on using your Drexel credentials.
  3. Select the App Launcher icon in the top left corner (3 rows of 3 squares each).
  4. Select the OneDrive tile.
  5. Under Quick Access, select the appropriate group.
    • NOTE: If you do not see the group you are looking for, you may need to select the More places option to expand the list.
  6. You should automatically be directed to the Documents folder.
  7. In the top toolbar, select Sync.
  8. When prompted, open OneDrive to start the sync.
  9. OneDrive will open briefly to add the shared folder.

Accessing Locally Synced OneDrive Folders

Windows 10

  1. Launch File Explorer.
  2. Select Drexel University on the left.
  3. All locally synced OneDrive folders (other than your individual OneDrive account) will be shown here.

macOS

  1. In Finder, from the Go menu, select Home.
  2. Open Drexel University.
  3. All locally synced OneDrive folders (other than your individual OneDrive account) will be shown here.

Have Questions?

How to Sync a Shared OneDrive Folder Locally (2024)

FAQs

How to sync OneDrive shared folder locally? ›

Folders Shared by a Colleague

Select the OneDrive tile. Select Shared from the menu on the left. Under Shared with you, select the folder you wish to sync. In the top toolbar, select Sync.

How to sync OneDrive with a local folder? ›

The sync app automatically takes over syncing in the same folder location you were using before. To choose which folders you're syncing, right-click the blue cloud icon in the taskbar notification area, and select Settings > Account > Choose folders.

How do I sync a shared folder to my computer? ›

Solution
  1. Access Shared with me in Drive.
  2. Right click on top of the file/folder of interest and pick Send shortcut to Drive.
  3. Select where you want to send the shortcut to (My Drive or a Shared drive) and click Add shortcut. This will allow file syncing with Drive for Desktop.
Apr 29, 2024

How do I sync my local documents folder with OneDrive? ›

How to Sync Your Files to OneDrive on a PC
  1. Open the OneDrive app on your computer.
  2. Sign in with your Microsoft account if prompted.
  3. Click on the “Add files” or “Add folders” button.
  4. Browse to the location of the documents or folders you want to sync.
  5. Select the files or folders you want to sync and click “Open”.
Mar 3, 2023

How do I view shared files in OneDrive locally? ›

You can view folders shared with you in your OneDrive folder by adding a shortcut. Click Shared > Shared with you, right-click a folder, and then click Add shortcut to My files. For more information, see Add shortcuts to shared folders in OneDrive for work or school.

How to make OneDrive shared folder appear in File Explorer? ›

To View and Sync Shared Folders from OneDrive on Your Local File Explorer.
  1. Click the three dots at the top right corner.
  2. Select "add shortcut to files".
  3. Go to "My Files".
  4. Ensure to click the "sync" button to ensure that all updates automatically show on the local folder.

How do I force a folder to sync to OneDrive? ›

Here are the steps:
  1. Right-click on the OneDrive icon in the system tray (bottom right corner of the screen).
  2. Click on "Help & Settings" and then select "Settings".
  3. In the "Account" tab, click on "Unlink this PC" and confirm the action.
  4. Sign in again with your Microsoft account and select the folders you want to sync.
Feb 13, 2024

How to get a shared OneDrive folder on desktop? ›

Add a shared folder to your OneDrive
  1. Sign in to OneDrive on your browser with your Microsoft personal account.
  2. On the left navigation pane, under OneDrive, select Shared. ...
  3. Locate the folder you want to add, select the circle in the folder's tile, and then select Add shortcut to My files on the top menu.

How do I share a OneDrive folder on a local network? ›

Just right-click the file or folder in your OneDrive folder on your computer and select Share a OneDrive link. This will copy a link to your clipboard that you can paste wherever you want to send it.

How to sync OneDrive with File Explorer? ›

Sync OneDrive to your computer
  1. Select Start, type OneDrive, and then select the OneDrive app.
  2. Sign in to OneDrive with the account you want to sync and finish setting up. Your OneDrive files will start syncing to your computer.

Where is the sync button in OneDrive? ›

Navigate to the folder you want to sync to your computer in either OneDrive, Sharepoint, or Teams. Click the Sync button at the top of the page.

How do I sync OneDrive with my network drive? ›

First, you'll need to set up your network drive to sync with OneDrive. This involves installing the OneDrive desktop app on your computer and selecting the network drive folder you want to sync within the OneDrive settings. Once your network drive is synced with OneDrive, you can then connect OneDrive to SharePoint.

How to synchronize a local folder with OneDrive? ›

If OneDrive is already running on your computer:
  1. Click on the “OneDrive” icon in your system tray.
  2. Select “Help & Settings”
  3. Select “Settings”
  4. Select the “Backup” tab, and then select “Manage Backup”.
  5. Choose the local folders you would like to backup and sync to your OneDrive folder.

Does OneDrive sync locally? ›

Try it! With OneDrive, you can sync files between your computer and the cloud, so you can get to them from anywhere.

How do I make OneDrive files available locally? ›

How do I make sure my OneDrive files and folders are always available offline? If you have a OneDrive file or folder and need to make it available on your computer whilst offline, right-click on the file or folder and select 'Always keep on this device. '

How do I Share a OneDrive folder on a local network? ›

Just right-click the file or folder in your OneDrive folder on your computer and select Share a OneDrive link. This will copy a link to your clipboard that you can paste wherever you want to send it.

How do I sync OneDrive with a shared computer? ›

Add a shared folder to your OneDrive

Sign in to OneDrive on your browser with your Microsoft personal account. On the left navigation pane, under OneDrive, select Shared. Files and folders that you can add to your OneDrive are marked Can edit.

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