How Long to Keep Tax Records and Other Documents - Consumer Reports (2024)

FAQs

How Long to Keep Tax Records and Other Documents - Consumer Reports? ›

The Seven Year Rule

Normally, you should keep these tax records for three years. It's a good idea to keep some documents longer, such as records relating to a home purchase or sale, stock transactions, IRA and business or rental property documentation.

To align with California's statute of limitations, residents should retain their tax returns and all supporting documentation for at least four years. This time frame provides adequate coverage in case of a state audit.

KEEP 3 TO 7 YEARS

Knowing that, a good rule of thumb is to save any document that verifies information on your tax return—including Forms W-2 and 1099, bank and brokerage statements, tuition payments and charitable donation receipts—for three to seven years.

For example, I live in Los Angeles, where the California Franchise Tax Board has up to four years to audit state income tax returns. With that timeframe, California residents should keep their state tax records for at least four years.

Generally, the IRS can include returns filed within the last three years in an audit. If we identify a substantial error, we may add additional years. We usually don't go back more than the last six years. The IRS tries to audit tax returns as soon as possible after they are filed.

While the IRS recommends keeping most records for only three years, it does state that some records must be kept longer. For example, if you're a small business owner or self-employed, records from a claim for a loss from bad debt or worthless securities should be kept for seven years.

Individual tax returns (the Form 1040 series) are temporary records which are eligible to be destroyed six (6) years after the end of the processing year, unless extended due to an Open Balance Due - Collection Statute Expiration Date.

Credit card receipts: Discard them after a purchase shows up on your statement unless you need them as records for taxes or as proof of purchase in case you need to return an item or make a warranty claim. Pay stubs: Save them until you reconcile them with your W-2 form and yearly Social Security statement.

How far back can the IRS audit a deceased person? ›

We generally recommend that you keep tax records for seven years after the passing of a loved one. The Internal Revenue Service can audit your loved ones for up to three years after their death. This is called a statute of limitations. However, this time period can be longer for more serious offenses.

Keep records on assets such as stocks, bonds, and your home until the statute of limitations expires for the tax year in which you sell them. Dispose of old tax documents securely by shredding them or using a shredding service.

6 years - If you don't report income that you should have reported, and it's more than 25% of the gross income shown on the return, or it's attributable to foreign financial assets and is more than $5,000, the time to assess tax is 6 years from the date you filed the return.

Often, employers will use a 7-year rule for purging terminated employee files as this typically covers state and federal statutes of limitations; although shorter retention periods may suffice for some records such as I-9 forms and longer periods may apply to other records such as OSHA exposure records.

To be on the safe side, McBride says to keep all tax records for at least seven years. Keep forever. Records such as birth and death certificates, marriage licenses, divorce decrees, Social Security cards, and military discharge papers should be kept indefinitely.