Last updated on Aug 25, 2024
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What is archiving in Gmail?
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How to check your storage space in Gmail
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How to find your archived emails in Gmail
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How to delete your archived emails in Gmail
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How to avoid archiving emails in Gmail
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Here’s what else to consider
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Gmail is one of the most popular email services in the world, but it also has a limited storage space of 15 GB for your account. If you use Gmail frequently, you may have a lot of old or unimportant emails that are taking up valuable space. Archiving emails is a way to move them out of your inbox and into a hidden folder, without deleting them. This can help you organize your inbox and reduce clutter, but it does not free up any space. In this article, we will show you how to check how much space your archived emails are taking up in Gmail, and how to delete them if you need to.
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- Sarah Kolawole Email Marketer | Direct Response Copywriter | Breaking The Rules and Driving Conversions | Significant Revenue Boosts…
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- MV Braverman Email Marketing and Deliverability | Certified Email Authentication and Deliverability Specialist | Email Marketing…
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1 What is archiving in Gmail?
Archiving in Gmail is a feature that allows you to hide emails from your inbox, but keep them in your account. When you archive an email, it is moved to the All Mail folder, which is not visible by default. You can still access your archived emails by searching for them, or by going to the All Mail folder. Archiving emails can help you keep your inbox clean and focused, without losing any important information.
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- MV Braverman Email Marketing and Deliverability | Certified Email Authentication and Deliverability Specialist | Email Marketing Community Top Voice | Email [email protected]
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Archiving in Gmail removes the Inbox label and places the email out of sight. Emails can be archived manually or via a filter / rule.
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Archiving removes an email from your inbox without deleting it. The email is still accessible via search or under the "All Mail" label but is no longer visible in the main inbox view.
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- Sarah Kolawole Email Marketer | Direct Response Copywriter | Breaking The Rules and Driving Conversions | Significant Revenue Boosts (Think $X Millions) And Conversion Rate Lifts (5-10%+)
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Archiving in Gmail is a way to declutter your inbox without deleting emails. When you archive an email, it's removed from your main inbox but is not deleted from your account. Instead, it's moved to the "All Mail" folder, where you can access it later if needed. Archiving is useful for keeping your inbox organized and making it easier to find important emails without them cluttering your primary inbox. It's like putting things in a virtual filing cabinet, out of sight but still accessible when you need them.
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2 How to check your storage space in Gmail
To check how much space your archived emails are taking up in Gmail, you need to first check your total storage space in your account. You can do this by going to the Google One website, or by clicking on the Manage storage link at the bottom of your Gmail page. You will see a pie chart that shows how much space you have used and how much you have left. You will also see a breakdown of how much space each Google service, such as Gmail, Drive, and Photos, is using.
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- Sarah Kolawole Email Marketer | Direct Response Copywriter | Breaking The Rules and Driving Conversions | Significant Revenue Boosts (Think $X Millions) And Conversion Rate Lifts (5-10%+)
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Open Gmail: Go to your Gmail account using a web browser.Look at the Sidebar: On the left side of the Gmail interface, you'll find a list of labels and links. Scroll down and look for "Storage" or "Storage used" in the list. Click on it.Check Your Storage: You'll be taken to a page that shows you a breakdown of your storage usage. It will display how much storage space you're using in Gmail, Google Drive, and Google Photos. You can see the total storage used and the percentage of space you've consumed.
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Visit Google Account Storage Overview:Go to Google Account Storage.You'll see a breakdown of how much storage you're using across Gmail, Google Drive, and Google Photos.The "Gmail" section will show you the total space taken up by your emails, including archived emails. Gmail doesn’t differentiate storage between inbox and archived emails, so the number shown represents your entire email storage usage.
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3 How to find your archived emails in Gmail
To find your archived emails in Gmail, you need to go to the All Mail folder, which is where they are stored. You can do this by clicking on the More option on the left sidebar of your Gmail page, and then selecting All Mail. You will see a list of all your emails, including the ones that are archived. You can also use the search bar to look for specific archived emails, by typing in keywords or filters.
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- MV Braverman Email Marketing and Deliverability | Certified Email Authentication and Deliverability Specialist | Email Marketing Community Top Voice | Email [email protected]
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All Mail includes emails in your Inbox as well as archived emails, but does not show emails in Trash or Spam. There is no way to search for archived messages directly.
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View All Archived Emails:In Gmail, go to the left sidebar and click on "More" to reveal additional labels.Click on "All Mail"—this will show you every email in your Gmail account, including archived emails.Alternatively, you can search for archived emails by typing in:archive in the search bar. This will filter out only archived emails from your inbox.
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4 How to delete your archived emails in Gmail
If you want to delete your archived emails in Gmail, and free up some space, you can do so by selecting them and clicking on the Trash icon. This will move them to the Trash folder, where they will be permanently deleted after 30 days. You can also delete them immediately by going to the Trash folder and clicking on the Empty Trash now button. However, be careful when deleting your archived emails, as you may lose some important information or attachments.
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Bulk Deletion of Archived Emails:Go to the "All Mail" section as mentioned above.Select the archived emails you want to delete.Click on the trash bin icon to delete them.If you want to permanently delete them, visit the "Trash" folder and delete the emails from there.
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5 How to avoid archiving emails in Gmail
If you want to avoid archiving emails in Gmail, and save some space, you can change your settings to delete emails instead of archiving them. You can do this by going to the Settings option on the top right corner of your Gmail page, and then clicking on See all settings. Under the General tab, you will see a section called Default action. Here, you can choose whether you want to archive or delete emails when you swipe them on your mobile device, or when you use the keyboard shortcuts. You can also choose whether you want to show or hide the Archive button in your toolbar.
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6 Here’s what else to consider
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