Get started with OneDrive (work or school) (2024)

FAQs

What is OneDrive for work or school? ›

OneDrive for work or school is online storage for your work or school organization. This OneDrive is managed by your organization and lets you share and collaborate on work documents with co-workers or classmates. Site collection administrators in your organization control what you can do in the your OneDrive library.

For one thing, OneDrive's coverage is limited to just a handful of folders on your user endpoints – basically the OneDrive folder, and if you choose to enable them, the other Known Folders. If your users store data anywhere else on their system (like say the D:\ drive), OneDrive cannot really make a copy of that data.

You won't lose files or data by uninstalling OneDrive from your computer. You can always access your files by signing in to OneDrive.com.

If you don't have a Microsoft 365 subscription, you get 15 GB of free mailbox storage for your Outlook.com emails, contacts and calendar items. You also get 5 GB of free cloud storage for your email attachments, files and photos in OneDrive.

A: Two OneDrive folders showing up in File Explorer can frequently be caused by improper setup or configuration, numerous Microsoft accounts, or issues after updates. Comprehending these reasons can aid in debugging and fixing the problem.

What is a Microsoft Entra work or school account? A Microsoft work or school account is created in your organization by an administrator. Work or school accounts are often associated with Microsoft 365 for business or Microsoft 365 Education products.

Please note that you cannot convert an existing personal account to a work or school account. Sorry, in this scenario, you must cancel your personal subscription and then buy a new Business subscription if you want to use a business subscription instead of continuing to use your personal subscription.

From a browser, sign in to your Office account. In the Microsoft 365 app launcher, select OneDrive.

How do I use OneDrive most effectively? ›

Despite its strong security features, OneDrive is not immune to vulnerabilities that could potentially expose user data. Some of the common security vulnerabilities include: Weak Passwords: Users who set weak or easily guessable passwords may expose their accounts to unauthorized access.

Pricing depends on the tier. OneDrive has faster syncing, but Google Drive has better search and organization. Google Drive has more native integrations, but both connect to Zapier. AI is comparable across the apps.

However, if you are looking for a powerful ecosystem that can boost your productivity and collaboration, OneDrive is definitely worth checking out. Perhaps the most valuable addition is the Office 365 package, which comes standard in the Personal plan, along with a less impressive 1 TB of cloud storage.

The OneDrive library provided for you is typically protected from public viewing by default. Only you can access personal documents and media files that you store in it unless you explicitly share a folder of documents or a single document with other people in your organization for reviewing or co-editing.

OneDrive helps teachers and students replicate their files experience virtually and gives administrators the right controls for protecting those documents. So, no matter where class is being held, OneDrive helps make it feel familiar, collaborative, and engaging.

We often get questions about when to use Teams and when to use OneDrive for Business. In general, it is best to use OneDrive for Business for storage of files that are not shared or may need to be shared temporarily. Microsoft Teams is great for sharing files and long-term collaborations with other users.