Extract data from smart chips in your Google Sheets (2024)

When you insert smart chips into a spreadsheet, you can extract data from the smart chips into separate rows or columns.

Extract data from smart chips in your Google Sheets (1)

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Select a cell with a single chip or a range of cells that each contain a chip.
  3. Choose an option:
    1. Right click on the cell or cells Extract data from smart chips in your Google Sheets (2) Data extraction Extract data from smart chips in your Google Sheets (3).
    Extract data from smart chips in your Google Sheets (4)
    1. Click Data > Data extraction Extract data from smart chips in your Google Sheets (5).
  4. Under “Data to extract,” select the data types you want to extract.
  5. Under “Extract to,” select a cell or a range of cells for the extracted data.

Extract data with syntax

Sample Usage

A2.Location

A2.[Creation Time]

A2:A4.Title

Syntax

Cell_or_range.data_type

  • Cell_or_range: A cell with one smart chip, or a range of cells each containing a smart chip with the same type.
  • Data_type: The data type to be extracted from the selected cell or range of cells.

Example

Input this formula in B2: =A2.[file name]

Input this formula in C2: =A2.[creation time]

Input this formula in D2: =A2.[last modified time]

Result:

A

B

C

D

1

Chip

File Name

Creation Time

Last Modified Time

2

<file chip>

Extract data from smart chips in your Google Sheets (6)

Sample Chip Extraction Doc

1/25/2023 13:22:29

1/25/2023 13:22:41

Extract data from smart chip

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Hover over a cell with a single chip.
  3. Click Data extraction to open a sidebar on the right.
  4. Under “Data to extract,” select the data types you want to extract.
  5. Under “Extract to,” select a cell or a range of cells for the extracted data.

Refresh extracted data

To refresh extracted data from cells:

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Select a cell with a single chip or a range of cells with each containing a chip.
  3. Right click on a cell Extract data from smart chips in your Google Sheets (7) Smart chips Extract data from smart chips in your Google Sheets (8)Refresh data.

To refresh extracted data from Data extraction sidebar:

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Select a cell with a single chip or a range of cells with each containing a chip.
  3. Choose an option:
    1. Right click on the cell or cells Extract data from smart chips in your Google Sheets (9) Data extraction Extract data from smart chips in your Google Sheets (10).
    2. Click Data > Data extractionExtract data from smart chips in your Google Sheets (11).
  4. Click Refresh & manage.
  5. Find the smart chips data you want to refresh.
  6. Click Refresh data Extract data from smart chips in your Google Sheets (12)

Tip: to refresh all smart chips data, click Refresh all at the bottom of the sidebar.

Types of data you can extract

You can extract data from smart chips in your Google Sheets to include information about the following chips:

People smart chip

Information comes from domain profiles.

  • Email
  • Name
  • Location*
  • Phone*
  • Title*

Note: Information with * are only available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, and the Teaching and Learning Upgrade users.

File smart chip

Information comes from your files in Google Drive.

  • MIME Type
  • URL
  • File Name
  • Owner*
  • Creation Time*
  • Last Modified By*
  • Last Modified Time*

Note: information with * are only available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, and the Teaching and Learning Upgrade users.

Event smart chip

Information comes from events on your calendar.

  • URL
  • Summary
  • Creator*
  • Description*
  • Date/time*
  • Location*
  • Attendees*

Note: information with * are only available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, and the Teaching and Learning Upgrade users.

Note: extracting uses your permissions to access the data, so you may be able to extract data into a file that collaborators on that file may not be able to access themselves.

Related articles

Insert smart chips in your Google Sheets

Need more help?

Try these next steps:

Post to the help community Get answers from community members

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Using Google products, like Google Docs, at work or school? Try powerful tips, tutorials, and templates. Learn to work on Office files without installing Office, create dynamic project plans and team calendars, auto-organize your inbox, and more.

Extract data from smart chips in your Google Sheets (2024)

FAQs

Can you use smart chips in Google Sheets? ›

Insert smart chips in your Google Sheets to include information about: Users with Gmail or Google Workspace email addresses. Other Google Docs, Sheets, or Slides files. Google Calendar events.

What can you pull from a Google Doc Smart chip? ›

Smart chips can contain information on people, events, files, places, dates, etc. They save significant space on Google Docs. They also make the document more attractive and help the readers gain any extra information only if necessary. The section below provides easy steps on how to use smart chips in Google Docs.

How do you extract data from a people chip? ›

Extract information from a People chip

Click the cell that contains the smart chip. On the menu bar along the top of your spreadsheet, select Data > Data extraction. (Or you can right-click the cell and, scrolling down the menu that opens, select Data extraction.) A “Data extraction” panel will open along the right.

How do I extract certain data from Google Sheets? ›

Using Built-In Google Sheets Functions for Data Extraction
  1. Select the cell where you want the extracted data to appear.
  2. Type =QUERY( to start the function.
  3. Specify the data range you want to query, such as A1:D10 .
  4. Add a comma and enter your query criteria within double quotes, like "SELECT * WHERE B > 100" .
Sep 4, 2024

What is the difference between Google Sheets and Smart Sheets? ›

Google Sheets has the most number of functions and formulas to analyze complex data. Smartsheet offers a decent number of functions and formulas to work with and some great collaboration features.

Can Google Sheets pull stock data? ›

GOOGLEFINANCE is a powerful function in Google Sheets that allows you to import real-time and historical stock price data directly into your spreadsheets. With GOOGLEFINANCE, you can: Fetch current stock prices with a slight delay of up to 20 minutes. Retrieve historical stock data for specific date ranges.

How to read data from a chip? ›

Typically, this involves sending a series of clock signals and data bits to initiate communication. Once communication has been established, send the "Read" command to the EEPROM chip. The chip will then start outputting its stored data bit by bit. The programmer should be set up to receive and store this data.

What is the best way to extract data? ›

Here are the top 10 data extraction techniques for organizations to employ according to their business requirements:
  1. Web scraping. ...
  2. API integration. ...
  3. Text pattern matching. ...
  4. Optical character recognition (OCR) ...
  5. Data mining. ...
  6. Natural language processing (NLP) ...
  7. Database querying. ...
  8. System log analysis.

What is chip off extraction? ›

Chip-off forensics is an advanced digital data extraction and analysis technique which involves physically removing flash memory chips (IC) from a subject device and then acquiring the raw data using specialized equipment.

How do I automatically pull data into Google Sheets? ›

Import Live Data to Google Sheets: Top Methods and Tools
  1. Step 1 – Install Coefficient.
  2. Step 2 – Import Live Data.
  3. Filter, sort, and limit rows to import only the data that you want into Google Sheets.
  4. Step 3 – Schedule Automatic Data Refreshes.
Jun 16, 2023

How to use smart chips? ›

Type "@" anywhere in your document or click the "@" button on a blank line. To narrow your suggestions, select from the list of suggestions or enter letters, numbers, or symbols. Tip: To add a people smart chip, start typing the name or email address of the person you want, or type @me to add yourself.

How to dynamically pull in data from another sheet in Google Sheets? ›

Get data from other sheets in your spreadsheet

Type = followed by the sheet name, an exclamation point, and the cell being copied. For example, =Sheet1! A1 or ='Sheet number two'! B4 .

How do I use Smart Fill in Google Sheets? ›

Use Smart Fill
  1. Mac: Press ⌘ + Shift + Y.
  2. Windows/Chromebook: Ctrl + Shift + Y.

Does Smartsheet work with Google? ›

Smartsheet and Google Workspace complement each other at every turn. Seamless integration with Google Docs, Gmail, and Calendar and hassle-free single sign-on will help you and your team become instantly productive.

How do I turn a link into a smart chip in Google Docs? ›

Convert a hyperlink to a third-party smart chip

On your computer, open a document in Google Docs. Enter a link from a third-party website. To replace the URL with the smart chip, press Tab. Click the URL to get information about the website.

How do I use Smartsheet in Google Sheets? ›

How to get it:
  1. Open an existing Google document or create a new one.
  2. Install Smartsheet Merge Add-on from the Add-ons toolbar.
  3. Connect to Smartsheet and point to your sheet with data.
  4. Insert merge fields, such as customer name, address or phone number, into the document.

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