Are you looking totransfer to another job within your company? What's the best way to ask for a transfer? What should you include in your request, and how can you get a transfer approved?
Read on for common reasons why employees want to transferandadviceon how to write a letter requesting a job transfer. Plus, see a samplejob transfer request letter, which you can use for inspiration while writing your own.
Why You May Need to Transfer
There are several reasons why youmay need to write a job transfer request letter. Perhaps you are looking for a new role, with additional challenges and responsibilities. Or maybe you are eager torelocateforpersonalreasons, suchas a spouse's job move, an educational opportunity, ora family illness.
Transfers vs. Internal Applications
Ideally, your company will be actively trying to fill a position. In that situation, your transfer is more like aninternal applicationthan a personal request. If you're interested in the same job you have now in a different location, the process may be simple.
If you are insteadasking to relocate to a location or department that doesn't have an open position, your job transfer may be more complicated.
Note
Check with your employer's human resources department for guidance on how to request a transfer. You may need to fill out a formal application or a form requesting a transfer.
In any case, the first step in writing a successful job transfer request letter is to analyze the situation and know where you are starting from:
What are the benefits to your employer of allowing you to transfer roles or locations?
Why do you want to transfer?
What's the timing?
Is there a job listed?
Thinking through all these questions will help you set the tone for your letter and make a persuasive case for why your request for a transfer should be accepted.
Show What You Have to Offer
The key to writing an effective job transfer request is to balance your skills and assets with the needs of the company.
Play up the angles that are open to you, but be careful not to come off as presumptuous or arrogant. It's important to be viewed as a valuable company asset rather than someone asking for a favor.
What to Include in a Transfer Request
Here is the information to include in your letter:
Why you're writing:Begin the letter by stating the reason you're writing. Be specific: If you have a set timeline for when you want or need to make a job transfer, include that information.
Your background with the company:Provide some information on your work at the companyaswell, including basics suchas your job title, department, how long you've been employed by the company, and any major accomplishments you've had in your role.
Reason for transfer request:While you do not have to share a ton of details, it's a good idea to write a sentence on why you want the job transfer. For instance, "I need to relocate due to family circ*mstances" or "I'm eager to increase my responsibilities and take advantage of my programming background with this new role."
Make your case:Share why this transfer makes sense, remembering to keep the focus on your employer and how this transfer will benefit the company.
Job Transfer Request Email Example
Here's an example of a letter or email message used to apply for a transfer to another position at the company where you work. Download the job transfer request letter template (compatible with Google Docs and Word Online) to use as a starting point for your own request.
Job Transfer Request Letter Example (Text Version)
Subject:Application for Assistant Manager
Dear Ms. Lee,
I was very interested when I saw the posting for the position of Assistant Manager. I would like to respectfully submit myresumefor your consideration.
I believe that my experience here at ABC Company makes me an excellent candidate for the position. I have been with the company for 5 years, and have worked in several different capacities (List). The skills I have gained in these positions over the years, and my intimate knowledge of the systems and procedures at ABC, I believe, will be a unique asset in the position of Assistant Manager.
The work environment at ABC is exciting and challenging to me, and I believe that I have made many valuable contributions to the (List Name(s) of) Department(s). (If applicable, list accomplishments). I have learned a lot from the people I have had the pleasure of working with, and look forward to growing in my professional career here.
Thank you for your time and consideration for this position. I look forward to hearing from you.
A written relocation transfer request letter should begin with your contact information, the date, and the contact information for your supervisor or human resources manager. Your letter should begin with a formal salutation, your purpose for writing, and evidence supporting why your request should be considered.
I am writing to formally request a transfer to [New Location] due to personal reasons. While I have thoroughly enjoyed my time here, personal circ*mstances require a change in my current location. I am committed to making this transition as smooth as possible and maintaining my professional responsibilities.
Explain to your boss why you're looking for this shift in your career. It'll help to explain how you will add value to the new team with your technical expertise and why that is in the company's best interest. Make sure that you also articulate your gratitude for the experience you have gained from your current team.
When you meet, explain that you'd like to apply to another position within the company that has opened. Explain your “why” for wanting to transfer and why you think your skills and experience make this role the right fit for you and your career growth.
An illness in my family has made it necessary for me to relocate to [x]. Since I have been with this company for [x time], and have thoroughly enjoyed my employment here, I feel it is in the best interests of myself and of this company that I move operations, rather than leave the company altogether.
He transferred control of the company to his son. She was able to transfer her organizational skills to her new job. Her skills transferred well to her new job. Noun We switched to another car, and the transfer only took a few minutes.
There are several reasons why you may need to write a job transfer request letter. Perhaps you are looking for a new role, with additional challenges and responsibilities. Or maybe you are eager to relocate for personal reasons, such as a spouse's job move, an educational opportunity, or a family illness.
Explain what you have realized since choosing your current institution. Whether you need to change your major, want to go to a school with more opportunities, or hope to be closer to home for a personal reason, share it here in this paragraph.
Most business letters must include a return address (letterhead or your name and address), date, an inside address (receiver's name and address), a salutation, body paragraphs, and a closing. However, there are several ways to format this information.
I am writing to formally request a transfer to [Desired Department] within [Company/Organisation Name]. I am making this request due to family reasons. These reasons requires a relocation to [Location]. As a dedicated member of [Current Department], I am committed to continuing my contributions to the organisation.
In a candid one-on-one with your manager, lay out your motivation for requesting a transfer, whether that be a desire for career growth, new job duties, or an overall career change. Express how your transfer stems from the work experience or challenges you are seeking and not any negatives in your current situation.
Address: Apt. 536 6162 Reichel Greens, Port Zackaryside, CT 22682-9804
Phone: +9958384818317
Job: IT Representative
Hobby: Scrapbooking, Hiking, Hunting, Kite flying, Blacksmithing, Video gaming, Foraging
Introduction: My name is Jamar Nader, I am a fine, shiny, colorful, bright, nice, perfect, curious person who loves writing and wants to share my knowledge and understanding with you.
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