Credit Card Processing Fees & Rates Explained | QuickBooks (2024)

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**Features

Annual percentage yield: The annual percentage yield ("APY") is accurate as of December 31, 2023, and may change at our discretion at any time. The listed APY will be paid on the average daily available balances distributed across your created envelopes within your primary QuickBooks Checking account. Balances held outside an envelope will not earn interest. SeeDeposit Account Agreementfor terms and conditions.

Envelopes: You can create up to 9 Envelopes within your primary QuickBooks Checking account. Money in Envelopes must be moved to the available balance in your primary QuickBooks Checking account before it can be used. Envelopes within your primary QuickBooks Checking account will automatically earn interest once created. At the close of each statement cycle, the interest earned on funds in your Envelopes will be credited to each Envelope in proportion to the average daily balance of each Envelope. SeeDeposit Account Agreementfor terms and conditions.

Instant deposit: Instant deposit is an additional service offered by QuickBooks Payments subject to eligibility criteria, including delayed eligibility for new users and availability for only some transactions and financial institutions. The service carries a 1.75% fee in addition to standard rates for ACH, swiped, invoiced, and keyed card transactions. This 1.75% fee does not apply to payments deposited into a QuickBooks Checking account. Deposits are sent to the financial institution or debit card that you have selected to receive instant deposits in up to 30 minutes. Transactions between 2:15 PM PT and 3:15 PM PT are excluded and processed the next day. Deposit times may vary due to third party delays.

Same-day deposit: Same Day Deposit allows you to have near-real time deposits sent to you on a predetermined daily schedule (up to 3x a day, Monday through Sunday, including holidays). Same Day Deposit is an additional service offered by QuickBooks Payments subject to eligibility criteria, for no extra fee for QuickBooks Money users. QuickBooks Money payment request fees apply for ACH and card transactions. Once batched, eligible deposits will be sent to your QuickBooks Money account, and will be available in up to 30 minutes. Transactions between 2:15-3:00 pm PST are excluded and transactions after 9:00 pm PST will be available for deposit the following morning. Deposit times may vary for third party delays.

Next-day deposit: Next-day deposit feature subject to eligibility criteria. Payments processed before 3:00 PM PT typically arrive at your bank the next business day (excluding weekends and holidays). Deposit times may vary for other payment methods, third party delays or risk reviews.

Payment Dispute Protection: Payments Dispute Protection ("PDP") is an additional service that covers you for certain payment disputes (i.e. "chargebacks") that your customer initiates through its card issuer associated with a credit or debit card transaction on the American Express, Discover, Mastercard or Visa networks and are processed by QuickBooks Payments while you are enrolled in PDP. You must be enrolled in PDP when both the customer's payment is processed and payment dispute is initiated to receive coverage. Payment disputes covered by PDP are subject to a per-payment dispute coverage limit of $10,000 with a total annual coverage limit of $25,000 for all payment disputes received on a rolling 365-day period. Payment disputes related to transactions processed by QuickBooks Payments prior to 3 PM PT on your enrollment day will not be covered if you enrolled in PDP after 3 PM PT. The PDP service fee ranges from .99% to 1.99%, based on eligibility criteria. Terms, conditions, and service fee subject to change without notice.

#Claims

  1. Over 70x U.S. average APY: Average interest rate: The average interest rate is based on the Federal Deposit Insurance Corporation's national rate published the week of October 16, 2023. Learn more.
  2. Move/switch to QuickBooks Payments and you could save up to 25%: based on U.S. customers using QuickBooks Online from May 2022 to May 2023. Savings based on estimated monthly cost on discounted payments pricing plans versus standard pricing. Savings vary monthly based on actual processing volume and transaction type. QuickBooks Online customers who primarily take payments with ACH bank payments saw the highest savings.
Credit Card Processing Fees & Rates Explained | QuickBooks (2024)

FAQs

What are the processing fees for credit cards? ›

In most cases, credit card processing fees will run between 1.5% to 4% of the total value of a transaction. A $1,000 transaction, therefore, could have fees ranging from $15 up to $40.

How do you explain a processing fee? ›

Summary
  1. Payment processing fees refer to fees charged to merchants for processing credit card payments and online payments from customers.
  2. The amount of payment processing fees depends on the pricing model preferred by the payment processor, as well as the level of risk of the transaction.

What is a good effective rate for credit card processing? ›

A good effective rate for most businesses is somewhere between 2.5% and 3.5%—but as high as 4% could still be reasonable for certain types of businesses. What's acceptable really depends on how you want to do business and what services and perks you're willing to pay for.

How do I let customers know about credit card processing fees? ›

Whether accepting payments online or in person, banners, posters, and other appropriate types of signage should inform customers that an extra fee, such as a surcharge, will be added (as a separate line item) to the final dollar amount of their credit card purchases.

How to avoid payment processing fees? ›

8 ways to minimize payment processing fees
  1. Review your statement regularly. Your statement shouldn't have any surprises. ...
  2. Switch processors. ...
  3. Try surcharging. ...
  4. Set a credit card minimum. ...
  5. Accept cards in person. ...
  6. Chargeback policies and fraud prevention. ...
  7. Offer cash discounts. ...
  8. Partner with Sekure.
Oct 20, 2023

Can I charge my customer a credit card processing fee? ›

The answer is: yes, if your business operates in states where it is legal to do so. As of the time of publishing this, the practice of imposing additional fees on credit card transactions (i.e., credit card surcharges) is prohibited in only three U.S. locations: Connecticut, Massachusetts, and Puerto Rico.

What is the difference between a surcharge and a processing fee? ›

Surcharges and convenience fees are ways for businesses to recoup some of the money they spend on processing fees. A surcharge is a fee you can add to every credit card purchase made by your customers. A convenience fee is a charge added when your customers make a purchase using a nonstandard payment type.

What is the difference between transaction fee and processing fee? ›

The "Processing Fee" is the total cost charged per online transaction. It consists of two fees: Percentage Fee - Charged once, based on the order amount. Transaction Fee - A flat dollar amount charged based on the number of transactions.

Can I negotiate processing fees? ›

Markups (Negotiable)

It's the only area of credit card processing expense that you can negotiate. The processing markup includes the processor's rates, credit card transaction fees, monthly fees, and any fees associated with software, gateways or processing equipment. That is, any fees that the processor can control.

What is the formula for credit card processing fee? ›

One of the finest ways to calculate credit card processing fees is by finding the effective rate. The effective rate can be calculated by dividing the total amount deducted for processing by the total monthly sales. The amount you get after the calculation is your effective rate.

How much should I be paying for credit card processing? ›

Credit card processing fees typically cost a business 1.5% to 3.5% of each transaction's total. For example, you'd pay $1.50 to $3.50 in credit card fees for a sale of $100.

How to calculate processing rate? ›

Remember, the formula to calculate your payment processing effective rate is TOTAL FEES / TOTAL SALES.

What should credit card processing fees be? ›

The average credit card processing fee, which will be taken out of a merchant's sales revenue, is in the range of about 1.5 percent to 3.5 percent. Merchants can negotiate their card processing fees and they are not set in stone.

Is it legal to charge a 3% credit card fee? ›

In 1985, California passed a law (Civil Code section 1748.1) that prohibited merchants from adding a surcharge (an extra fee) when customers pay by credit card instead of cash.

How do you explain credit card surcharge to customers? ›

Basically, surcharging is a way for merchants to pass on swipe/credit card fees on to their customers (which can include fees like interchange fees and assessment fees). That means if a customer wants to make a credit card purchase, they'll be charged an additional fee to cover the payment processing costs.

Is it legal to pass on credit card processing fees to customers? ›

But passing on credit card fees to customers is legal in the majority of the U.S. Whether or not a merchant can charge them boils down to local laws and the parameters provided by payment processing networks. Being familiar with the restrictions in your area is important to ensure you aren't overcharged.

Who pays the 3% credit card fee? ›

Each time a merchant accepts and processes a credit card transaction, they pay a processing fee to the appropriate financial institution. A credit card surcharge (or cc surcharge) is a fee enforced by the merchant to compensate for some of the cost of payment processing.

Why are credit card processing fees so high? ›

The reason why credit card companies charge a percentage to accept payments from customers on their network is because it's how they make money. Simple as that! This fee, known as the merchant discount rate (MDR) typically ranges from 2-3%, sometimes they can be as high as 5%.

What is the difference between processing fee and transaction fee? ›

The "Processing Fee" is the total cost charged per online transaction. It consists of two fees: Percentage Fee - Charged once, based on the order amount. Transaction Fee - A flat dollar amount charged based on the number of transactions.

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