Checklist for acceptable proof of business losses (2024)

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Checklist for acceptable proof of business losses (1)

What you need to reply quickly and completely to your letter using our Respond to Department Notice online service:

  • a digital copy—scanned or uploaded from your phone—of the documentation below, and
  • an Individual Online Services account. (Log in or create an account.)
Documentation required to report business losses
You must provide all of the followingNotes

Checklist for acceptable proof of business losses (2)

copy of your Schedule C, Profit or Loss from Business, from your federal income tax return for the tax year noted on your letter
Checklist for acceptable proof of business losses (3)any license, registration, or certification that you need for your businessExamples include credentials for taxicab drivers, cosmetologists, and health- and food-service workers.
Checklist for acceptable proof of business losses (4)summary documents that you used to calculate the income and expenses that you reported on your tax returnThese documents must cover the entire year and may include:
  • general ledgers
  • spreadsheets
  • income and expense journals (include a statement explaining why the claimed expenses relate to the business income)
  • travel log or mileage statement, if applicable
Checklist for acceptable proof of business losses (5)any federal Forms 1099-K, Payment Card and Third Party Network Transactions you receivedForm 1099-K is a report of payments you got for goods or services during the year from:
  • Credit, debit, or stored value cards such as gift cards (payment cards)
  • Payment apps or online marketplaces, also called third party settlement organizations or TPSOs
Checklist for acceptable proof of business losses (6)any federal Forms 1099-NEC, Nonemployee compensation, you receivedYou must also include copies of employment contracts as well as bank statements or canceled checks to support the income reported on the 1099-NEC.
Checklist for acceptable proof of business losses (7)detailed documentation, such as sales slips, invoices, bank statements, or receipts supporting your business income and expensesSend copies of the actual documents from the time you earned the money or incurred the expense; estimates are not acceptable.

Also send:

  • receipts
  • canceled checks
  • bank statements (preferably, business account statements)
    • Bank statements are only accepted in conjunction with the corresponding receipts or other supporting documentation.
    • If the bank account is also available for your personal use, you must mark the business-related deposits and expenses.
Checklist for acceptable proof of business losses (8)Form 8829, if you are claiming business use of your homeYou must include documentation that supports the basis for your calculations.
Checklist for acceptable proof of business losses (9)questionnaire you received with your letterYou must complete all questions.

Updated:

Checklist for acceptable proof of business losses (2024)
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