Check who has accessed your files in SharePoint and OneDrive (2024)

FAQs

Can I see who accessed a file in SharePoint? ›

As you can see, when you hover over the document, you can see exactly who has viewed the document and when they viewed it. If you click through on X Views, you can see a timeline of when people have viewed the document and compare unique views with the total number of views.

To see a snapshot of all activities and comments on any file in OneDrive, use the details pane on your files. There you can also see who has access to a file.

You might see file changes from View activity & file versions However, you cannot know who accessed a file, if the file was accessed via a public link, rather than by logging into a Google account. If you are using a personal (free) account, you won't be able to see how often someone has opened or viewed your document.

You can view the activities in the SharePoint report by choosing the Activity tab. Select Choose columns to add or remove columns from the report. You can also export the report data into an Excel . csv file by selecting the Export link.

Google Drive keeps a detailed access history for each file, which includes information about who has viewed the file and when. You can access this history by right-clicking on a file, selecting "View Details," and then clicking on "Activity" to see a list of actions taken on the file.

Step 2 – Right-click the folder or file and click “Properties” in the context menu. Step 3 – Switch to “Security” tab and click “Advanced”. Step 4 – In the “Permissions” tab, you can see the permissions held by users over a particular file or folder.

To view the names of the individuals who have accessed your site, your SharePoint administrator will need to activate the SharePoint Viewers setting. When the SharePoint Viewers setting is enabled, individual names will be seen in the library hover card, not on the Site Usage page.

The activity log is an important feature that allows users to track who has accessed and modified the document. If you do not want users to know who the document was shared with, you can restrict sharing to specific people or groups within your organization.

Naive Method

Navigate to Computer Configuration -> Windows Settings -> Security Settings ->Local Policies -> Audit Policy. Under Audit Policy, select 'Audit object access' and turn auditing on for both success and failure.

Is there a way to tell who has a file open? ›

Press Alt+Enter to view the file's properties. Click Open by to determine who has the file open. You can also close connections for the file (either individual or all connections).

Go to Site Settings >> Click on “Manage Site Features” under Site Actions. Activate the “SharePoint Viewers” feature. Wait for a few minutes, and when hovering over a document, You'll see the names of the people who have viewed a document!

When you select an item in the Shared with list, the Manage Access panel opens: The Links Giving Access section shows the links that have permissions to the file or folder. Click the ellipsis (...) to see the users that the link has been shared with.

SharePoint keeps track of changes and updates of files in your library. You can see the changes that were made (created, edited, deleted) and when (18 hours ago, yesterday, last week). You can view only activity on individual files and documents, or your whole library. Activity is available for the last 60 days.

SharePoint keeps track of changes and updates of files in your library. You can see the changes that were made (created, edited, deleted) and when (18 hours ago, yesterday, last week). You can view only activity on individual files and documents, or your whole library. Activity is available for the last 60 days.

To view the names of the individuals who have accessed your site, your SharePoint administrator will need to activate the SharePoint Viewers setting. When the SharePoint Viewers setting is enabled, individual names will be seen in the library hover card, not on the Site Usage page.

When you share your Google Doc with others, you may want to keep track of who's seen it. The Activity dashboard can show you who has viewed your document, when they viewed it, and more. Watch the video below to learn more about viewing activity in Google Docs.

When you select an item in the Shared with list, the Manage Access panel opens: The Links Giving Access section shows the links that have permissions to the file or folder. Click the ellipsis (...) to see the users that the link has been shared with.