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Recommendations: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals.
Reviews: Sorts listings by the number of user reviews we have published, greatest to least.
Sponsored: Sorts listings by software vendors running active bidding campaigns, from the highest to lowest bid. Vendors who have paid for placement have a ‘Visit Website’ button, whereas unpaid vendors have a ‘Learn More’ button.
Avg Rating: Sorts listings by overall star rating based on user reviews, highest to lowest.
A to Z: Sorts listings by product name from A to Z.
eposbuddy
Eposbuddy offers electronic point of sale (EPoS) solution for a diverse range of businesses, spanning from quaint local enterprises to expansive franchises. The mission is to enhance the business's effectiveness, optimize its proc...Read more about eposbuddy
4.9 (17 reviews)
Starting Price: Available upon request
Free version unavailable
Free trial unavailable
Tripleseat
#1 Guest and Event Management Software for HospitalityManaging and booking events is stressful. Tripleseat powers restaurants, hotels, and unique/special venues to book more catering, group, and event business and will increase ...Read more about Tripleseat
4.7 (495 reviews)
Starting Price: Available upon request
Free version unavailable
Free trial unavailable
Epos Now
Epos Now POS system is an effective business management, sales, and payment system for single-site, multi-site and online businesses.The system offers an extensive range of management and sales tools, with the option to expand t...Read more about Epos Now
3.3 (373 reviews)
46 recommendations
Starting Price: Available upon request
Free version available
Free trial available
Yodeck
Yodeck is an award-winning cloud-based digital signage solution that helps organizations of all sizes create amazing digital signs in minutes. Voted #1 easiest to use, it’s a breeze to upload and schedule all types of media, manag...Read more about Yodeck
4.9 (2352 reviews)
Starting Price: $8.00 per month
Free version available
Free trial available
Restaurant Manager is a cloud-based point of sale (POS) system for restaurants offering table service, quick service restaurants, delivery, bars and clubs of all sizes. Features include a touchscreen interface, automatic server pr...Read more about Restaurant Manager by Action Systems
3.4 (36 reviews)
Starting Price: Available upon request
Free version unavailable
Free trial unavailable
Lavu is a Point of Sale solution designed for use by restaurants, bars, and nightclubs - from full-service, quick-service, and franchise restaurants, to food trucks, coffee shops, and lounges. Users can choose between bar, restaur...Read more about Lavu POS
4.2 (209 reviews)
22 recommendations
Starting Price: $59.00 per month
Free version unavailable
Free trial unavailable
TouchBistro is an all-in-one POS and restaurant management system that makes running a restaurant easier. Providing the most essential front of house, back of house, and guest engagement solutions on one powerful platform, TouchBi...Read more about TouchBistro
3.9 (395 reviews)
17 recommendations
Starting Price: $69.00 per month
Free version unavailable
Free trial unavailable
Toast POS is a flexible system built exclusively for restaurants and the food service industry. Offering tools like online ordering, delivery, takeout, mobile app ordering, contactless payments, and e-gift card purchasing, this so...Read more about Toast POS
4.2 (507 reviews)
27 recommendations
Starting Price: $165.00 per month
Free version available
Free trial unavailable
SilverWare Avrio POS is a cloud-based point of sale retail and hospitality solution designed for all types of companies in the hospitality industry. This point of sale solution includes customer relationship management tools, real...Read more about Silverware Avrio
2.9 (11 reviews)
Starting Price: Available upon request
Free version unavailable
Free trial unavailable
AccuPOS is a point of sale (POS) application that integrates with multiple accounting systems and is designed to serve retail, full service or counter-service restaurants as well as unique hybrids of both.AccuPOS application...Read more about AccuPOS
3.0 (39 reviews)
Starting Price: $795.00
Free version unavailable
Free trial unavailable
LS Central is a unified POS and ERP software solution built on Microsoft Dynamics technology. It brings together several functionalities in one application such as financials (the Microsoft Dynamics ERP), point of sale (POS), stor...Read more about LS Retail
4.3 (125 reviews)
Starting Price: Available upon request
Free version unavailable
Free trial unavailable
Sapaad is a cloud-based point of sale (POS) and restaurant management system designed for food businesses, such as cafes, fast food and full-service, walk-in, dine-in, take-out and home delivery. It offers point-of-sale (POS), cus...Read more about Sapaad
4.4 (36 reviews)
Starting Price: $39.99 per month
Free version unavailable
Free trial available
Aldelo Express POS is a full-featured cloud-based restaurant technology platform that simplifies and enhances everyday restaurant operations. With merchant-facing and customer-facing integrated ordering and digital payments, Aldel...Read more about Aldelo Express POS
3.4 (25 reviews)
Starting Price: $99.00 per month
Free version unavailable
Free trial available
Poster is a cloud-based mobile point of sale (POS) and inventory management solution for food service industry. The inventory management application can alert users when they are running low on a menu item. It allows users build t...Read more about Poster POS
4.9 (70 reviews)
Starting Price: $29.00 per month
Free version available
Free trial available
Gofrugal POS is a hybrid point of sale (POS) solution that helps retailers across various industries, to manage their distribution and billing routines and automate financial transactions. The solution can be deployed either on-pr...Read more about GoFrugal
4.4 (198 reviews)
Starting Price: Available upon request
Free version available
Free trial available
ORDYX is a cloud-based point-of-sale solution designed for small, midsize and large bars and restaurants. Primary features include online ordering, loyalty programs, inventory tracking, time and attendance and delivery management....Read more about Ordyx
3.3 (21 reviews)
Starting Price: Available upon request
Free version unavailable
Free trial unavailable
CAKE provides an easy-to-use POS that owners will learn like a pro in a short amount of time.The restaurant management system takes care of everything in one place with integrated online ordering, curbside pickup, reservations, ...Read more about CAKE POS
4.6 (504 reviews)
23 recommendations
Starting Price: $69.00 per month
Free version unavailable
Free trial unavailable
CostBrain is a cloud-based restaurant management solution that helps small and mid-size restaurants to manage food costs in real time.CostBrain helps users to scan restaurant invoices in the solution's database and have it t...Read more about CostBrain
5.0 (2 reviews)
Starting Price: $25.00
Free version available
Free trial available
Crunchtime is how the world’s top restaurant brands achieve ops excellence in every location. Our software is used in over 100,000 locations in 100+ countries to manage inventory, labor and scheduling, learning and development, fo...Read more about CrunchTime
4.4 (15 reviews)
Starting Price: Available upon request
Free version unavailable
Free trial unavailable
OpenTable helps restaurants do what they do best—better. Whether restaurant owners want to fill more seats, run smoother shifts, build guest relationships, or earn more revenue, OpenTable has easy-to-use solutions. Customers conne...Read more about OpenTable
4.7 (1255 reviews)
Starting Price: $149.00 per month
Free version available
Free trial available
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Buyers Guide
Last Updated: January 09, 2024The dinner rush has begun, and once again, your kitchen is struggling to get plates out on time. You’re short-staffed because a server forgot their shift, and the cooks are worried there aren’t enough ingredients to serve the daily special until closing. Everyone is scrambling, and for good reason. You can’t afford another bad revenue day or negative Yelp review in this competitive market.
Such is the life of managing a restaurant, where a thousand things need to go right to keep you afloat, but one thing going wrong can sink you immediately. If you find yourself struggling to keep on top of day-to-day operations, or you don’t have an accurate picture of the road ahead, restaurant management software can help.
If you’ve never researched or purchased a restaurant management system before, that’s OK. This Buyer’s Guide highlights everything you need to know to help find the right solution.
Here’s what we’ll cover:
What Is Restaurant Management Software?
Common Functionality of Restaurant Management Systems
5 Benefits of Restaurant Management Software
How Much Does Restaurant Management Software Cost?
Additional Restaurant Management Software Resources
What Is Restaurant Management Software?
Restaurant management software is designed specifically to help users manage their food service establishment. Some platforms have functionality related to customer interactions, such as that found in a point of sale (POS) system, but more often restaurant management software focuses on behind-the-scenes processes such as restaurant employee scheduling, inventory management and accounting.
Restaurant employee shift schedule in HotSchedules
Restaurant management software exists in two forms. Systems like HotSchedules are best-of-breed applications that focus on one particular need. But, there are also all-encompassing suites like PeachWorks, which are designed to take care of everything related to managing your restaurant.
Common Functionality of Restaurant Management Systems
Though products vary, here are some examples of common functions you can find in restaurant management systems:
Labor management | Create and manage employee schedules, calculate labor costs and track compliance with laws and regulations. |
Inventory management | Keep running counts of what’s in stock and create custom reports. |
Recipe management | Create and maintain recipes based on inventory, set menu prices and analyze historical trends. |
Accounting | Manage your general ledger, compare financials against budget and generate reports. |
Logbook | Collaborate with other users, store customer feedback, take notes and create to-do lists. |
POS integration | Collect sales data from your POS system and track how it affects other areas of your restaurant. |
5 Benefits of Restaurant Management Software
Using dedicated software to manage your restaurant offers a number of benefits over manual methods like pen and paper or Excel spreadsheets. These include:
Reducing duplicate entry. Instead of having to transfer inventory numbers and labor costs into your accounting ledger manually, restaurant management software can do it automatically. Better integration between applications means you don’t have to enter numbers twice, saving valuable time.
Improved communication. Individual user logins allow all of your staff to keep up-to-date with information and tasks relevant to them, while automated reminders can ensure that workers never forget when their next shift is again.
Greater flexibility. Cloud-based systems allow you to access your account from anywhere with any device if you have an internet connection. If you need to generate a report or switch someone’s schedule from home or while you’re out and about, you can.
Fewer errors. Audit trails and flagged entries for anything that appears out of the ordinary can ensure that the information you have is complete and accurate.
More accurate forecasting. Using historical data, restaurant management systems can give you more accurate predictions regarding future sales, inventory needs and otherwise. You can dig into your numbers and view them in different ways to uncover trends you might not have otherwise.
How Much Does Restaurant Management Software Cost?
The cost of a restaurant management software system largely depends on the complexity of the system’s functionality and how many locations you need to manage with it.
A basic restaurant POS system to manage your sales and accounting needs may only cost $150 a year, while a more complex restaurant management suite to track every aspect of multiple locations may run you thousands of dollars a month. If you need integrated hardware, such as a tablet or cash register, that will bump up the price as well.
Your payment schedule is also going to vary depending on whether the software is sold with perpetual or subscription licensing.
With perpetual licensing, you pay one large fee upfront to use the software indefinitely. Recurring costs are lower, but the initial cost is substantial. With subscription licensing, you pay a smaller monthly or annual fee as you go along. The upfront cost is lower, but the recurring costs are higher than those with a perpetual license. Costs associated with each licensing option tend to equal out over time.
Ask vendors about the specifics of their particular pricing structure so you can budget for the system accordingly.
Additional Restaurant Management Software Resources
The information found in this Buyer’s Guide offers a good baseline to help you begin researching restaurant management software vendors. Here are some additional Software Advice resources to check out as you decide on a system and learn how to get the best use out of it for your business:
How to Inventory Items With Your POS Software: If you’ve never digitized your inventory numbers before, it can feel like a daunting task. This guide offers best practices to help with the transition. We even have an Excel inventory template to get you started.
Increase Restaurant Upselling and Grow Revenue With Mobile POS Systems: Did you know your restaurant management software can actually make you money? It’s true. We show how automated server prompts found in mobile POS systems can aid your upselling tactics. An embedded calculator allows you to see how even a $1 average ticket increase can benefit your bottom line.
Why Restaurants Fail—and How Yours Can Succeed: There’s no guarantee that a restaurant will succeed. We talk to experts to uncover common mistakes that new restaurants make and offer advice on how yours can excel from the start.
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