The Office of Banking & Debt Management ensures the University has available funds to manage its day-to-day business transactions, while also helping develop long term financial strategies & policies.
On this page
Our Services
Resolve a Banking Issue
- Payments
We process payments to suppliers, employees, and students via one of the below payment methods.
Methods
Wires
The preferred method to send funds internationally, or within the U.S. when greater than $5,000 and time-sensitive.
ACH/Direct Deposit
A fast and secure way to send and receive payments. Funds are transferred directly between banks and are typically available to the vendor within 48 hours. If you are a vendor and would like to receive more information about receiving via ACH/Direct Deposit; please contact the department you are servicing at SHSU.
Wright Express (WEX)
Vendors may elect to receive payments electronically by entering into an agreement with Wright Express (WEX). WEX will send payments to vendors on behalf of the university by either (a) transferring the funds directly into the supplier’s bank account for a fee, or (b) sending the supplier a single-use credit card number.
Checks
Paper checks are processed and mailed out each business day to vendors who have not yet opted to receive funds electronically (ACH). Receipt of funds is largely driven by the United States Postal Service.
BankMobile Disbursem*nts
SHSU delivers student refunds with BankMobile Disbursem*nts, a technology solution, powered by BMTX, Inc. Visit BankMobile for more information.
Tracking Paper Checks
To request a check be mailed with tracking, complete our Banking Inquiry Form.
We can mail checks with tracking on your behalf with your FedEx account number or FOAP. International checks may only be mailed with FedEx. Domestic checks may be mailed with FedEx or USPS.
- Banking
Banking
We are responsible for overseeing the university’s relationship with various depository financial institutions. The department’s primary concern is ensuring the safety of deposited funds by establishing proper controls and fraud protections. Additionally, cash forecasting is performed to balance liquidity needs while maximizing returns on idle funds.
Anticipating Funds
If your department is expecting an ACH or Wire, complete our Banking Inquiry Form.
- Debt
Sam Houston State may use debt to finance capital projects approved by the Texas State University System Board of Regents. Debt issuance is coordinated with the Texas State University System administration to meet strategic objectives while prudently managing borrowing costs. We assists with compliance efforts, generating cost estimates for future debt, and arranging payment on existing obligations.
Types
Bonds
These long-term debt obligations may either be taxable or tax-exempt as defined by federal and state law. Bond maturity is typically 20 years with funding for annual debt service determined by project characteristics.
Extendable Commercial Paper
These short-term debt obligations are used to provide interim financing for the purchase of equipment and the funding of capital projects during construction.
- Investments
We provide support and reporting of invested funds to the Texas State University System.
Types
Endowment funds
May include gifts of property, stock, and real assets donated to the university to fund scholarships, fellowships, professorships, academic chairs, and other uses as specified by donors.
Operating funds
Funds which are available for day-to-day operations. These funds may be either designated as short-term or long-term depending upon if the funds are expected to be needed within the current operating year.
Reports
We assist with the preparation of quarterly and annual investment reporting. Our investment reporting is combined with other system universities and published on the Texas State University System website.
- Payments
- Banking
- Debt
- Investments
Payments
We process payments to suppliers, employees, and students via one of the below payment methods.
Methods
Wires
The preferred method to send funds internationally, or within the U.S. when greater than $5,000 and time-sensitive.
ACH/Direct Deposit
A fast and secure way to send and receive payments. Funds are transferred directly between banks and are typically available to the vendor within 48 hours. If you are a vendor and would like to receive more information about receiving via ACH/Direct Deposit; please contact the department you are servicing at SHSU.
Wright Express (WEX)
Vendors may elect to receive payments electronically by entering into an agreement with Wright Express (WEX). WEX will send payments to vendors on behalf of the university by either (a) transferring the funds directly into the supplier’s bank account for a fee, or (b) sending the supplier a single-use credit card number.
Checks
Paper checks are processed and mailed out each business day to vendors who have not yet opted to receive funds electronically (ACH). Receipt of funds is largely driven by the United States Postal Service.
BankMobile Disbursem*nts
SHSU delivers student refunds with BankMobile Disbursem*nts, a technology solution, powered by BMTX, Inc. Visit BankMobile for more information.
Tracking Paper Checks
To request a check be mailed with tracking, complete our Banking Inquiry Form.
We can mail checks with tracking on your behalf with your FedEx account number or FOAP. International checks may only be tracked with FedEx. Domestic checks may be tracked with FedEx or USPS.
Banking
We are responsible for overseeing the university’s relationship with various depository financial institutions. The department’s primary concern is ensuring the safety of deposited funds by establishing proper controls and fraud protections. Additionally, cash forecasting is performed to balance liquidity needs while maximizing returns on idle funds.
Anticipating Funds
If your department is expecting an ACH or Wire, complete our Banking Inquiry Form.
Debt
Sam Houston State may use debt to finance capital projects approved by the Texas State University System Board of Regents. Debt issuance is coordinated with the Texas State University System administration to meet strategic objectives while prudently managing borrowing costs. We assists with compliance efforts, generating cost estimates for future debt, and arranging payment on existing obligations.
Types
Bonds
These long-term debt obligations may either be taxable or tax-exempt as defined by federal and state law. Bond maturity is typically 20 years with funding for annual debt service determined by project characteristics.
Extendable Commercial Paper
These short-term debt obligations are used to provide interim financing for the purchase of equipment and the funding of capital projects during construction.
Investments
We provide support and reporting of invested funds to the Texas State University System.
Types
Endowment funds
May include gifts of property, stock, and real assets donated to the university to fund scholarships, fellowships, professorships, academic chairs, and other uses as specified by donors.
Operating funds
Funds which are available for day-to-day operations. These funds may be either designated as short-term or long-term depending upon if the funds are expected to be needed within the current operating year.
Reports
We assist with the preparation of quarterly and annual investment reporting. Our investment reporting is combined with other system universities and published on the Texas State University System website.
Resolve a Banking Issue
Vendor has not receive payment.
If your vendor has not been paid, please ensure that you have receipted the purchase order and notified Accounts Payable it is ready to be invoiced. Both steps are performed in BearKatBuy in order for a payment to be produced.
If paid via a paper check, please allow 30 days for the vendor to receive and cash the check. After 30 days, complete our Banking Request form.
Paper check mailed to the wrong address.
If the check has not yet cleared the bank, we can stop payment, produce a new check, and mail to the correct address. To resolve, complete our Payment Resolution form.
Expected funds are not in my FOAP.
If you were notified that your ACH/Wires funds were received by the university and do not see funds credited to your FOAP, complete our Payment Resolution form.
Need Help?
| Name | Title | Call | |
|---|---|---|---|
| Craig Jeffries | Director | 4-3981 | |
| Dena McKinney | Specialist III | 4-1983 |
