An ACH file:
Is an accessible ASCII-format file.
Displays multiple electronic transactions.
Each transaction in an ACH file haseither a credit or a debit value. Typically, a payroll ACH file has credit transactions to employees' checking or savings accounts and balancing debit transactions to your client's payroll accounts.
attention
The NationalAutomated Clearing House Association (NACHA) standardizes the structure and contents of ACH files.Thomson Reuters doesn’t have any control over it.
If you need detailed information on the structure or contents of ACH files, go to the ACH File Overview on the NACHA's website.
ACH file - Company/Batch header record
There is 1Company/Batch Header Record for each batch file in an ACH file. A Company/Batch Header Record includes the following information (position numbers are listed in parentheses).
Field Name | Contents (and position numbers) |
|---|---|
Record Type Code | The numeral 5 .(01-01) 1 numeric. |
Service Class Code | Either the numerals 200 ,220 , or225 .(02-04) 3 numeric.
|
Company Name | The choice selected for Company Name ,as entered in the Advanced setup, accessed from the Direct Deposit tab (or the Client Direct Deposit tab, if applicable) of the Bank Accounts screen. (05-20) 16 numeric. |
Company Discretionary Data | Blank or the information entered in Company discretionary data , as entered in the Advanced setup, accessed from the Direct Deposit tab (or the Client Direct Deposit tab, if applicable) of the Bank Accounts screen. (21-40) 20 alphanumeric. |
Company Identification | The choice selected for Company identification ,as entered in the Advanced setup, accessed from the Direct Deposit tab (or the Client Direct Deposit tab, if applicable) of the Bank Accounts screen. (41-50) 10 alphanumeric. |
Standard Entry Class Code |
Non-commercial vendors have social security numbers (xxx-xx-xxxx) and commercial vendors have EINs (xx-xxxxxxx). Therefore, if you enter an SSN for the vendor (or if the SSN/EIN field is left blank), the file displays PPD .If you enter an EIN for the vendor, the file will displayCCD .(51-53) 3 alphanumeric.
|
Company Entry Description |
(54-63) 10 alphanumeric.
|
Company Descriptive Date | Blank or the information you entered in Company Descriptive Date ,as entered in the Advanced setup, accessed from the Direct Deposit tab (or the Client Direct Deposit tab, if applicable) of the Bank Accounts screen). (64-69) 6 alphanumeric. |
Effective Entry Date | The information you entered in Effective Date ,as entered in the Process Direct Deposit grid. (70-75) 6 numeric YYMMDD. |
Settlement Date | Blank. Completed by the bank that receives the ACH file. (76-78) 3 numeric. |
Originator Status Code | The numeral 1 . (79-79) 1 numeric. |
Originating DFI Identification | The 1st 8 digits of the 9-digit bank routing number associated with the bank selected in Originator Bank ,as entered in the Direct Deposit tab (or the Client Direct Deposit tab, if applicable) of the Bank Accounts screen. (80-87) 8 numeric. |
Batch Number | The unique number assigned to each Company/Batch Header Record in the ACH file. Batch numbers are assigned in sequential order, beginning with the numeral 1 . (88-94) 7 numeric. |
ACH file - entry detail record
Each deposit included in the Company / Batch Header Record of an ACH fileincludes 1 Entry Detail Record with the following information (position numbers are listed in parentheses).
Field name | Contents (and position numbers) |
|---|---|
Record Type Code | The numeral 6 . (01-01) 1 numeric. |
Transaction Code | Determined by the nature of the transaction and the contents of the Checking andSavings fields. (02-03) 2 numeric.The possible entries are:
|
Receiving DFI Identification | The 1st 8 digits of the 9-digit bank routing number associated with the bank selected in the Direct Deposit tab of the Employees or Vendors screens. (04-11) 8 numeric. |
Check Digit | The last digit of the 9-digit bank routing number associated with the bank selected in the Direct Deposit tab of the Employees or Vendors screen. (12-12) 1 numeric. |
DFI Account Number | The number entered in the Check # field as entered in the Direct Deposit tab of the Employees or Vendors screen. (13-29) 17 alphanumeric. |
Amount | The amount calculated for this transaction for this account distribution. (30-39) 10 numeric. |
Individual Identification Number | The choice selected for Individual identification ,as entered in the Advanced setup, accessed from the Direct Deposit tab (or the Client Direct Deposit tab, if applicable) of the Bank Accounts screen. (40-54) 15 alphanumeric. |
Individual Name (PPD) / Receiving or Company Name (CCD) | The employee or vendor/agent name associated with the transaction. (55-76) 22 alphanumeric. |
Discretionary Data | Completed by the bank that receives the ACH file. (77-78) 2 alphanumeric. |
Addenda Record Indicator | The numeral 0 if there is no addenda record or the numeral 1 if this is a child support payment or tax payment that requires an addenda record. (79-79) 1 numeric. |
Trace Number | Based on the bank routing number associated with the bank selected for Originator bank ,as entered in the Direct Deposit tab (or the Client Direct Deposit tab, if applicable) of the Bank Accounts screen. This is a 15-digit number in which:
(80-94) 15 numeric. |
