How you manage your visitors always matter. It is a matter of security, a matter of impression, and a matter of keeping proper track of your visitors. You might be thinking all of these can be done using a paper-based system. Yes, they can be, but cannot be done accurately. There are so many loopholes that can threaten your office security if you plan to go to a paper-based visitor management system. There are more to go, but here are 5 reasons to invest in visitor management software.
Visitor Management Application Streamlines the Check-in Process
Think about the conventional paper-based visitor management process. Your visitor has to write plenty of things every time they visit your office. It takes more than 5 minutes to correctly include all of the details of the visitors. Just think, if it takes 5 minutes for each, then in every 100 visitors you and they are losing 500 valuable minutes. On the other hand, if you deploy a visitor management application, the whole process becomes fast and efficient. It will take less than a second after the first registration.
Visitor Management Application Ensures Utmost Security
Security is the first priority when it comes to managing your office. You have all of the data from your employees. But your visitors are unknown; they could be intruders or a potential threat to your security system. CCTV or a security guard is not enough to ensure the highest security. CCTV cameras can record the event, and a security guard can restrict unwanted intruders, but neither can detect them before they commit any crime. When you add a visitor management system, your office becomes fully protected from an unwanted intruder. Using a visitor management system, you can blacklist an intruder, so you can restrict their entry as long as they check-in. Using biometric technology in the system adds an extra layer of security with it. No matter how they disguise themselves, they can be easily caught, since they cannot change their biometrics. Biometrics remain unchanged throughout a person’s lifetime.
A Visitor Management Application is Cost Effective
Robust visitor management systems like VisitorTrack provide digital IDs to every visitor. It saves administrative costs on printing plastic IDs. The robust visitor management system, VisitorTrack, sends the digital badges to the visitor’s mobile. Using this badge, visitors check into your office without taking any physical equipment like plastic IDs. Moreover, you can save all of the required documents in the visitor profile that saves money and makes it so much more cost effective for you.
Visitor Management Application is Convenient
In a traditional visitor management system, you need to maintain sign-in sheets, staff who are dedicated to monitoring this project, and so on. Additionally, if you need to know about a suspicious visitor’s information, you have to go through the whole sign-in sheet manually, and that would be a nightmare for sure.
Biometric visitor management can eliminate the necessity of maintaining paper sheets, extra workforce, and other associated costs. You can get a daily update in an easier and more convenient way.
Visitor Management Application Creates an Impression
People are now more concerned about their security than ever before. So, instead of using a traditional, vulnerable security system, adopting the latest security technology will increase your credibility for sure.
Granted, a suitable biometric visitor management system isn’t very common in the market. But, there is a solution that can meet your requirements altogether.
Available Technology
After going through all of this, if you are thinking of buying one for your company, then you should consider the VisitorTrack visitor management system. It is a biometric-based visitor management system with jaw-dropping features, including but not limited to:
- Cloud-based biometric system
- Simple integration process
- Highly secure check-in process
- Mobile app allows for the capture and uploading of documents
- Provides a digital badge to verify the visitor’s identity
- Easily accessible historical data
- Fast check-in process for the pre-registered visitors
So, are you curious? Want to know more about the visitor management system? Contact us by filling out the form below. With over 17 years of experience in the field, we can surely help you with our expertise and cutting-edge solution.
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FAQs
Enhanced safety is one of the most important benefits of a visitor management system. It's vital for any organisation, company or workplace to be aware of everything that goes on within the premises. The ability to identify visitors allows staff to be prepared for any unwanted circ*mstance.
Why do you need visitor management? ›
Visitor management is extremely useful in professional settings. Many corporate offices welcome numerous visitors on a daily basis, making it difficult to keep track of individual guests. A high-quality visitor management solution can help a company: Manage various facilities from a central location.
Why is it needed in managing visitors? ›
Visitor management is crucial for workplace safety and security. With numerous visitors accessing a site on a daily basis, it is essential to monitor and identify individuals and ensure they meet entry requirements.
What are the objectives of visitor management? ›
The key objectives of visitor management include increased safety, improved operational efficiency and ensured smooth experience for visitors and hosts. Here's how: Increased security: Modern visitor management systems significantly increase the security of a facility.
What are the advantages of visitor counter? ›
Your advantages
Our visitor counter provides the ability to monitor and document visitor traffic, which is a great benefit for security companies to identify and resolve any security issues more quickly. This feature makes it possible to ensure the safety of everyone involved.
What is the concept of visitor management? ›
Visitor management is the process of welcoming visitors and/or employees onto the premises of your business and managing their presence. Visitor sign-in, registration, or check-in is only a small part of the overall process.
What is the scope of visitor management system? ›
The scope of a visitor management system isn't limited to simply checking guests in and out. It is integral to ensuring office security, easing front office workflows, delivering an impressive visitor experience, and upholding compliance.
Why is a visitor important? ›
Visitors are an essential part of achieving your goals. And a visitor management system can lead to greater productivity and happier employees. Visitors are an essential part of any organization achieving its mission and goals.
Why is it important to manage tourism? ›
It can provide opportunities for product development that will enhance the visitor experience and the destination's identity and brand expression. Tourism is integral to economic development and is a key driver and tool to achieve wider economic development goals.
How do you manage visitor impact? ›
Using zoning, e.g. closing area to visitors, or reducing visits to ecologically important areas. Increasing entrance fees at peak periods or to popular areas. Constructing facilities and trails that reduce impact but allow more visitors and help them to see the wildlife - boardwalks, overlooks, hides, pontoons, etc.
Visitor use management is the proactive and adaptive process for managing characteristics of visitor use and the natural and managerial setting using a variety of strategies and tools to achieve and maintain desired resource conditions and visitor experiences.
What is visitor management framework? ›
The Visitor Use Management Framework (the. framework) is a process designed for federal. managers to collaboratively develop, implement, and monitor strategies and actions to provide.
What is the primary goal of visitor use management in the wilderness? ›
The Visitor Use Management toolbox provides wilderness managers resources to help with the responsibility of providing "outstanding opportunities for solitude or a primitive and unconfined type of recreation" that preserves all qualities of wilderness character as a whole.
What are the three main objectives of tourism? ›
Objectives of tourism are:
To improve the local population's quality of life. To provide both community and tourist-oriented facilities. To instill pride in one's traditional culture and identity.
What is visitor management system? ›
How Digital Visitor Management Systems Work. Visitor management systems allow organizations to efficiently welcome, keep track of, and manage the visitors of a building, facility, office, place of business, or other location. There are three general categories of systems: on-premises, cloud-based, and manual.
What is the purpose of tour and travel management system? ›
The main purpose of “Tours and travels management system” is to provide a convenient way for a customer to book vehicle or whole package to tour purposes. The objective of the project is to develop a system that automates the processes and activities of a travel agency.
What are the advantages of visitor survey? ›
Information about tourists' movements can be used to allocate resources such as accommodation, food outlets, roads, parking, visitor centres and viewing points Spenceley et al., 2021).
