06 EIV Certification and Recertification (2024)

See Also

Company:	Eugene Burger Management Corporation
Author:
Date:	02/09/2011
Group:	EIV Use Policy Manual
Category:	06 EIV Certification and Recertification
Title:	06 EIV Certification and Recertification

In order to gain access to the EIV System, every user (coordinator or user) must apply for access. First, every user has to have an active WASS User ID (M-ID) which is access to HUD’s Web Secure System. HUD encourages the use of the electronic features to submit and to approve both EIV Coordinator and User requests to respective authorizers.

Certification in EIV

EIV Coordinator: To apply for EIV Coordinator access authorization rights, the Coordinator Access Authorization Form must be completed which is submitted to HUD's Multifamily Helpdesk by emailing or faxing the form.EIV User: To apply for EIV User access authorization rights, the User Access Authorization form must be completed and submitted to the EIV Coordinator who will approve the form and grant the EIV access rights.

Recertification in EIV

EIV Coordinators must recertify annually for continued access to EIV. Coordinators are to complete and submit on-line CAAF requests for re-certification to HUD’s Multifamily Helpdesk for approval, through EIV.

EIV Users must recertify every six (6) months. The UAAF must be completed and submitted on-line.

Coordinators must re-certify the EIV Users through the User Certification feature in the EIV system no later than the 30-day grace period of each calendar quarter. Following is the schedule for User certifications in EIV:

Quarter 1: Jan. 1 – Mar 31 (30 day grace period 04/01 thru 04/30)

Quarter 2: Apr. 1 - Jun. 30 (30-day grace period 07/01 thru 07/30)

Quarter 3: Jul. 1 - Sept. 30 (30-day grace period 10/01 thru 10/30)

Quarter 4: Oct. 1 - Dec. 31 (30-day grace period 01/01 thru 01/30)

EIV Security Awareness Training Questionnaire for Multifamily Housing User Programs; HUD developed two (2) security questionnaires, one for the ”Coordinators” and one for the ”Users”. INITIAL ACCESS: The appropriate questionnaire will be completed by all new EIV user applicants (Coordinators and Users) applying for initial access. ANNUAL RECERTIFICATION OF ACCESS: Users (Coordinators and Users) will have annual security awareness training to refresh and update their initial security awareness training. NOTE: This “Security Awareness Questionnaire” link is attached to the end of the document. Whether approved for new or re-certification of existing access, EIV Coordinators and Users must maintain the appropriate questionnaire on file and make it available for review, upon request, during a Management and Occupancy Review (MOR) or audit. If not presented upon request, the EIV Coordinator’s and/or User’s access will be terminated until such time as the appropriate completed and signed questionnaire can be presented to the reviewer.The following should be in the EIV User File at the property:

Copy of the User Access Authorization Form (UAAF)

Copy of the EIV User Security Awareness Training Questionnaire

Copy of the Owner’s approval letter for Coordinator

Copy of the Coordinator Access Authorization Form (CAAF)

Copy of the EIV Coordinator Security Awareness Training Questionnaire

The following should be in the EIV Coordinator File at their office:

Copy of the User Access Authorization Form (UAAF)

Copy of the EIV User Security Awareness Training Questionnaire

Copy of the Owner’s approval letter for Coordinator

Copy of the Coordinator Access Authorization Form (CAAF)

Copy of the EIV Coordinator Security Awareness Training Questionnaire

Attachments;

History______________________________________________________________

Gabrielle Harris composed this Policy/Procedure on 02/09/2011 03:11:28 PM.